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Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICSThe Pennsylvania State University
Office of Budget and Finance invites applications for the position of a
Financial Planning Analyst to support financial operations of the University. This position will support the
Penn State University Press (PSUP), a scholarly publishing division of the University Libraries. This position is based in vibrant and beautiful University Park, Pennsylvania, and it offers a unique opportunity to shape the future of a globally respected university press.
The Financial Planning Analyst will report to the Strategic Finance Partner (SFP) as a member of the Financial Planning, Analysis, and Coordination (FPAC) team. This position will support the University Libraries, with a primary focus on the Penn State University Press (PSUP). The analyst supports the unit and the SFP by providing oversight of budget, fiscal matters, and works closely with the Press' Executive Director, Press Managers and Supervisors, and other members of the FPAC team. Duties and responsibilities include advising departments on budget management, financial controls and policy and procedure; coordinating training for employees working with unit budgets; establishing, documenting, and implementing processes, procedures, systems, and standards for the efficient operation of PSUP.
Support of PSUP includes interfacing with the Press Managers and Supervisors on budgetary issues related to their areas; entering of author contracts into a royalties system; receiving, analyzing, and processing sales reports from vendors; preparing royalty payment calculations; and advising the Press Director on publishing industry-specific business arrangements and contracts. This position will be the first point of contact to assist in the research and resolution related to complex financial/process questions.
Key Responsibilities and Areas of Oversight- Oversee the Press Accounts Payable processing, which includes answering questions related to purchase orders, invoices, P-Card purchases, and travel expenditures
- Serve as a resource and liaison between the unit and Financial Shared Services Hubs
- Review business transactions for proper accounting treatment and ensure compliance with PSU policies
- Oversee the processing and payment of royalties to authors, editors, and rightsholders on behalf of the Press
- Enter author contracts in InOrder and perform contract audit for compliance with royalty calculations
- Prepare monthly financial summary reports and other reports as needed
- Reconciliation and management of operating budget; make adjustments as needed and resolve problems
- Compile and maintain data for analysis and forecasting purposes; run reports as needed
- Prepare routine journal entries as well as complex correcting entries when needed
- Assist with annual processes, including inventory valuation, accounts receivable analysis and operating budget preparation
Previous work in publishing finances is preferred but not mandatory. Strong written and verbal communication skills are required, as is proficiency working inside of the Microsoft Office suite, particularly Microsoft Excel.
Additional DetailsThis position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Join Our TeamJoin us in the vigorous pursuit of excellence in publishing. Apply now to become a part of our innovative team!
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree6+ years of relevant experienceRequired Certifications:None
About Penn State University PressPSU Press is renowned for publishing groundbreaking scholarly books across its three imprints:
- Penn State University Press, scholarship in the arts and humanities and regional trade titles
- Eisenbrauns, specialist publications in biblical studies, ancient Near Eastern studies, archaeology, ancient languages, and Islamic studies
- Graphic Mundi, trade graphic novels for general readers on important topics
Additionally, PSU Press is home to a robust journals publishing program comprised of more than 80 titles and more than 175 issues annually.
SALARY & BENEFITSThe salary range for this position, including all possible grades, is $68,200.00 - $102,300.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
