Department

• Pre-Award Reviews, analyzes, and assists Principal Investigator/Program Coordinator in pre-award functions Responsibilities include (but are not limited to): Reviews and analyzes proposals and applications for sponsored programs and research, develops and/or reviews complex budgets for sponsored programs applications and continuing renewals, including clinical trials, for accuracy and compliance with program-specific requirements. Works with ancillary departments (pharmacy, laboratory, nursing, etc.) to ensure their respective costs/charges are captured within internal and sponsor budgets. Obtains budget and study approval from ancillary departments as needed. Prepares and/or reviews administrative sections of funding proposals and applications, following federal, sponsor and DH instructions and guidelines, with minimal or no errors. Reviews all sections or adherence to formatting, page limits, and overall presentation and completion prior to grant submission. Develops and communicates timelines for internal pre-submission process and routes proposal documents for appropriate institutional approvals; assists with electronic submission process (20%)
• Post-Award Monitors awards for budget compliance and appropriate accounting transactions. Responsibilities include (but are not limited to): Reviews and approves financial transactions, including purchase and payment requests, patient stipends, and purchase order releases for accuracy and compliance with sponsor regulations and DH policies and procedures. Reviews transactions for allowability, allocability, reasonableness, and consistency Reviews and analyzes awards of sponsored programs and research Responsibilities include (but are not limited to): Reviews notices of awards (NOA) or final contracts and communicates terms to investigators/project teams Interprets and communicates sponsor guidance and requirements Achieves and then communicates a thorough understanding of the grant process once it has been awarded, including approval of expenses, and reporting requirements. Coordinates and assist in the preparation of reports for timely submission. Analyzes and addresses all budgetary, spending, billing and payment concerns, in collaboration with Grant Accountant. Responsibilities include (but are not limited to): Researches, analyzes and reconciles accounts on a timely basis, maintaining supporting documentation. Reconciliations can be complex in nature requiring strong attention to detail and problem-solving skills. Provides spending projections and status updates and facilitates monthly departmental meetings Assists Grant Accountant to reconcile and adjust general ledger accounts. (20%)
• Contractual Agreements Responsible for identifying the need for contractual relationships for sponsored projects and research awards, which includes but is not limited to drafting subcontract and vendor agreements with the SPARO templates, determining data sharing contract mechanisms, and reviewing contracts for term discordance, particularly billing and invoicing terms. Assists in and/or reviews the development of scope of work and analysis of terms and conditions. Responsibilities include (but are not limited to): Responsible for routing clinical trials agreements appropriately. Ensuring that contractual terms and provisions are in compliance with sponsor’s terms and conditions, federal provisions, and DHHA’s internal terms and conditions. Determine potential needs for contract amendments and manage amendment execution. Assign, log contract numbers, and route contracts timely and in appropriate systems. Identify and escalate subrecipient in need of subrecipient monitoring. Cooperates in the development of high-risk risk management plans. Assists with subrecipient monitoring and adherence to contract terms on executed agreements. (20%)
• Human Subjects Reviews IRB Applications for compliance with COMIRB and Denver Health requirements before submission. Responsibilities include (but are not limited to): Confirming DH’s role is appropriate and listed accordingly in the application. Reviewing for institutional and IRB compliance, recognize unrecognized budgetary issues, and assess application for accuracy Reviewing for appropriate human subject protections are in place, which includes assessing vulnerable populations are properly identified, consent forms are template or approved, and escalating any perceived coercive or undue influence concerns. Reviewing the grant management system (Cayuse) for completeness which includes making sure proper institutional signatures have been obtained Raising concerns to PI/study team and recommending IRB resource to resolve any potential concerns Confirming that a DH investigator and/or research personnel have completed appropriate trainings Issuing SPARO Acknowledgement Forms (20%)
• Customer Service Acts as a Liaison between multiple DHHA departments to facilitate communication, problem resolution, teamwork, and process improvement Serves as an intermediary when regulations, standards, and policies governing sponsored programs effect multiple departments to ensure compliance, multiple goals, and interdepartmental issues are achieved to the highest degree possible Informs and educates assigned departments and others in regard to specific regulations and best practices and acts as a continuing resource in the application and interpretation of these to the analyst’s sponsored programs portfolio team. (10%)
• Process Improvement Actively participates in group discussions, process improvement work, and resolves issues to improve the working environment which include, but are not limited to: Identifies problems and opportunities for improvement (10%)

• Bachelor's Degree In lieu of college degree , four to six years of grant experience working directly with federal grants and contracts, which includes a working knowledge of federal, state and sponsor regulations, guidelines and policies required. Required

• 4-6 years Three years of grant experience with federal grants and contracts, which include a working knowledge of federal state and sponsor regulations, guidelines and policies required. Required

• Working knowledge of federal, state and sponsor regulations, guidelines and policies as related sponsored program and research administration including but not limited to Title 2 CFR Part 200, Title 45 CFR Part 74 Appendix E (Principles for Determining Costs Applicable to Research and Development under Grants and Contracts with Hospitals), Title 21 CFR Part 50 (Protection of Human Subjects), and NIH Grants Policy Statement.
• Proficient in utilizing the development of budget spreadsheets and other financial reports.
• Good communication and time management skills;
• ability to initiate and participate in problem resolution;
• ability to work independently and as part of a team
• Intermediate-level Microsoft Excel
• Experience with Cayuse Grant Management System and Infor Cloud Suite financial system preferred

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Benefits

At Denver Health, we take care of the people who take care of our community. Our benefits are built to support your life, your family, and your future — with generous paid time off, fully paid parental leave, exceptional retirement contributions, comprehensive health coverage, and nationally recognized well-being programs. We invest in your growth through tuition assistance, career advancement pathways, and professional development — while also offering meaningful financial advantages through loan forgiveness eligibility and employer contributions. When you join Denver Health, you’re joining a mission-driven organization that invests in you.

Here is a small list of our benefit programs:

• Paid time off starting at 28 days per year, inclusive of vacation, personal/sick, and 7 Holidays
• 100% paid parental leave up to 6 weeks
• Immediate eligibility for retirement plans with employer contribution up to 9.5%
• Generous medical, dental, vision plans in addition to employer paid disability and life insurance.
• Comprehensive well-being programs including on-site employee fitness center located on Denver Health main campus and nationally recognized RESTORE Center
• Free RTD EcoPass (public transportation)
• Childcare discount programs & exclusive perks on large brands, travel, and more
• Tuition reimbursement & assistance
• Education, coaching, and professional development opportunities through the Workforce Development Center (WFDC) that support internal career growth and advancement pathways
• Professional clinical advancement program & shared governance
• Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program
• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer