Number of Vacancies: 1
Contract Duration: 24 Months
Hours of work: 40 hrs/wk
Rate of Pay: $62.00-$74.31/hr CAD
Location: Oshawa (Hybrid - 2 days remote)
Resume Due Date: Thursday, July 23rd, 2026(5:00PM EST)
• We are seeking a highly organized and detail-oriented Project Coordinator to support our Finance Modernization project.
• This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating across multiple stakeholders, and can effectively manage project administration, scheduling, documentation, governance tracking, and operational follow-up.
• The Project Coordinator will work closely with the Project Manager, project controls, workstream leads, business stakeholders, and support teams to help keep project activities organized, documented, and on track.
• Support project planning, scheduling, and coordination of key project activities, meetings, and milestones.
• Organize and manage calendars, recurring meetings, and appointments; identify scheduling conflicts and resolve them proactively.
• Coordinate project meetings, including logistics, follow-up, and record management.
• Maintain project records, documentation, reports, contracts, invoices, and other administrative materials.
• Manage and update project governance logs, including RAID items, and ensure required fields are completed accurately.
• Review aging items and follow up with owners to obtain updates, resolve overdue items, or revise timelines as needed.
• Maintain an audit trail for project decisions and ensure supporting documentation is properly stored.
• Administer and organize content within SharePoint, including folder setup, document storage, and access management.
• Monitor and manage the project shared mailbox, ensuring incoming items are reviewed and actioned appropriately.
• Support monthly project communications, including distribution of updates from the shared mailbox.
• Track vacation/PTO information and share relevant updates with project leadership to support planning.
• Support project financial administration, including coordinating purchase order requests, revisions, invoice validation, and related documentation.
• Submit administrative requests required to support project resources and operational needs.
• Update project trackers, including IT or license-related records, and share updates with designated stakeholders.
• Serve as a liaison between the Project Manager, team members, and stakeholders to support communication and coordination.
• Ensure team members have the information, materials, and administrative support required to meet project deadlines.
• Support ongoing governance, documentation, and operational processes to help ensure project success.
Requirements
• Post-secondary education in business administration, project management, or a related field, or an equivalent combination of education and experience.
• Experience in a project coordination, project administration, or similar role.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to work independently and collaboratively in a team environment.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, Teams, and SharePoint.
• Experience coordinating meetings, maintaining schedules, and supporting stakeholders across multiple functions.
• Experience supporting large-scale transformation, modernization, or cross-functional projects.
• Familiarity with project governance processes such as RAID tracking, decision logs, and documentation control.
• Experience with project financial administration, invoice processing support, or procurement-related coordination.
• Experience managing shared mailboxes and project collaboration sites.
