Finance & Operations Manager • Manage day-to-day accounting operations in QuickBooks and related systems • Coordinate with external CPA/accounting partners on monthly bookkeeping review, sales tax reporting preparation, year-end tax preparation, and financial documentation requests • Oversee expense coding and monthly expense classification • Manage accounts payable, vendor payments, and payment schedules • Manage accounts receivable, invoice allocations, collections, and past-due follow-up • Assist with PO implementation, tracking, and vendor follow-up • Support cash flow analysis and financial planning • Analyze company profitability and identify operational efficiencies and cost-saving opportunities • Assist leadership with financial reporting, budgeting, and operational analysis • Oversee payroll processing and ensure employees and freelancers are paid accurately and on time • Manage employee onboarding/offboarding and benefits administration • Oversee PTO tracking, employee scheduling coordination, sick day management, and related HR administration • Manage workers compensation administration and audits • Serve as the first point of contact for employee issues and internal HR matters • Assist leadership with compensation analysis, salary recommendations, and employee review processes • Help develop and improve internal systems, policies, and operational workflows as the company grows • Oversee staffing operations, staffing agency relationships, and workforce logistics • Support scheduling coordination for freelance and full-time staff • Help build scalable staffing and operational processes as the company continues to grow • Eventually oversee additional staffing/logistics support personnel as the department expands • 5+ years experience in a small business finance, operations, accounting, or business management role • Strong understanding of bookkeeping, payroll, AP/AR, and operational finance • Experience working directly with outside accountants and payroll systems • Strong organizational skills with exceptional attention to detail and follow-through • Analytical mindset with the ability to identify inefficiencies and operational improvements • Comfortable balancing strategic thinking with hands-on execution • Ability to work proactively in a fast-paced, evolving environment • Strong communication, leadership, and problem-solving skills • Experience helping businesses grow, scale, or improve operational infrastructure is strongly preferred • Proactive about identifying opportunities to improve efficiency through systems, automation, and modern operational tools, including AI-based solutions • The ideal candidate is able to communicate clearly and enforce policies professionally while maintaining positive and respectful working relationships with employees, freelancers, vendors, and clients • Experience in event production, live events, fabrication, construction, hospitality, or related industries • Experience managing staffing coordination, scheduling, or workforce logistics • Familiarity with QuickBooks, payroll systems, and operational/project management platforms Please note that this role is highly hands-on and best suited for candidates who enjoy working in a collaborative small business environment where adaptability, initiative, and ownership are highly valued. Applicants may be asked to complete short written screening questions related to operational experience, process improvement, communication style, and small business problem-solving. Preferred candidates are based in the New York metro area and able to work from our Yonkers or Manhattan office on a hybrid basis. Remote candidates with strong relevant experience will also be considered. Health Insurance & 401K plus matching Plus many others Flexible work arrangement possible for the right candidate