The Finance Director serves on the senior management team to provide leadership in the area of finance and technology. Responsible for all financial processes, transaction accounting and reporting; payroll; the internal control system; preparation of financial forecasts and budgets; financial analysis and support of other staff members for the organization. Acts as a backup for all duties assigned to the Accounting Manager.
Financial Processes, Transaction Accounting and Reporting- Develop and implement processes for accounts receivable, accounts payable, payroll including benefit, cash receipts and disbursements, asset inventories, purchasing, and others.
- Account for all financial transactions in accordance with generally accepted accounting principles and provide accurate and timely reporting by time periods, programs and funds sources.
- Prepare, analyze and present financial reports for management, the Board of Directors, the Policy Council, grantors, and government agencies.
Internal Control:- Develop and implement a system of internal controls to minimize the organization's financial risk, and to insure accurate financial accounting and reporting.
- Regularly monitor financial processes and accounting to insure compliance with all Head Start Program Performance Standards, OMB Circulars and the Head Start Act.
- Coordinate the annual audit of the organization by certified public accountants, and the Federal Government fiscal reviews.
- Maintain documentation of all financial policies and procedures.
- Maintain files of all grant awards, contracts, agreements and partnerships.
Financial Forecasts and Budgets:- Coordinate the process of developing and updating financial forecasts of organization revenues and expenses.
- Oversee and lead the annual budgeting and planning process in conjunction with the Executive Director.
- Administer and review all financial plans and budget, monitor progress and changes and keep senior leadership team abreast of the organization's financial status.
- Coordinate with staff in the development of program and department budgets.
- Provide financial reports for the review of actual results, and the comparison of results to forecasts and budgets.
Development Support- Participate in initial and ongoing financial aspects of the capital campaign.
- Assist and collaborate with Accounting Manager in the preparation of grant applications and reports.
Financial Analysis and Support:- Analyze processes to enhance service and improve efficiency.
- Consult with staff to assist them to effectively perform their job.
- Serve as a member and staff lead of the Board of Directors' Finance Committee.
Information Technology:- Oversee the overall planning, organizing and execution of IT functions provided by a contract provider at Growing Futures.
- Conduct annual inventory of existing IT supplies to ensure staff has the resources they need to be successful in their positions.
- Accountable for strategic IT needs of the organization in partnership with the board technology committee.
- Oversee and coordinate computer file backups.
Facilities management- Manage lease with building owners
- Manage service providers including janitorial, facility maintenance providers, security system, and phones.
- Support all staff to resolve facility related issues.
Policies and Procedures:- Ensure agency fiscal policies and procedures are reviewed regularly and up to date to ensure compliance with federal and state regulations and reviewed and approved by governing bodies.
