Role OverviewThe Facilities Support Project Manager plays a key role in advancing organizational facilities initiatives by leading special projects-most notably new site openings, renovations, and capital improvements-while also supporting ongoing facilities management through data analysis, compliance tracking, and system optimization. This role also serves as a bridge between Facilities and IT, ensuring that building infrastructure, technology systems, and operational needs are fully integrated in both project execution and day-to-day operations.
Key ResponsibilitiesProject Management- Lead end-to-end execution of special facilities projects, including new site openings, major renovations, and capital improvements, ensuring alignment of both physical infrastructure, technology, and telecom requirements.
- Coordinate project planning across facilities, IT, and program teams to ensure all sites are fully operational at launch (e.g., furniture/equipment, network readiness, security systems, access control, phones/telecom and tech deployment).
- Manage and track compliance requirements, including permits, inspections, violations, and benchmarking requirements; support filings and reporting with regulatory agencies
- Ensure both facilities systems and technology-related infrastructure (e.g., life safety systems, security systems) meet regulatory and operational standards.
- Develop detailed project plans, including scope, timelines, milestones, budgets, and resource allocation.
- Work with Procurement Department to establish service contracts and vendors, including those supporting both facilities systems and IT infrastructure.
- Monitor project progress, proactively address risks, and adjust plans to ensure timely and successful completion; communicate expectations to key stakeholders via routine status updates.
- Prepare clear, concise reports and presentations for leadership covering post-project reporting, including lessons learned and process improvements.
Facilities Analytics, Systems & Technology Integration- Develop and maintain integrated facilities data systems, including asset inventories that capture both building systems and technology infrastructure.
- Support implementation and optimization of CMMS and other systems, ensuring alignment with IT standards and data governance practices.
- Analyze work order, maintenance, and project data alongside IT asset and service data to improve operational efficiency and planning.
- Collaborate with IT to support system integrations (e.g., work order systems, asset tracking, IoT/smart building solutions, networked building systems).
- Identify opportunities to leverage technology to improve facilities performance, reporting, and preventative maintenance.
Required Qualifications- Bachelor's degree in Facilities Management, Construction Management, Engineering, Business Administration, Information Systems, or related field (or equivalent experience).
- 3-5+ years of experience in facilities management, property management, IT infrastructure coordination, or a related field.
- Experience managing projects such as site openings, infrastructure deployments, or capital improvements
- Strong project management skills (planning, scheduling, execution, risk management)
- Understanding of both facilities systems and supporting IT infrastructure needs
- Analytical mindset with ability to interpret operational and systems data
- Experience working cross-functionally with technical and non-technical teams
- Strong organizational, communication, and documentation skills
- Proficiency in Microsoft Office Suite (Excel required)
Preferred Qualifications- Proficiency in MS Project or similar preferred
- Familiarity with NYC regulatory environment (DOB, HPD, FDNY, etc.) preferred
- Experience with CMMS, asset management systems, or IT service management tools preferred
Schedule- Full-time (37.5 hours/week)
- Monday-Friday, 9:00AM-5:30PM
- 3 days in the office & 2 days remotely
Benefits- Competitive health and dental plans, with coverage available for your spouse, domestic partner, and dependents
- Minimum of 3 weeks paid vacation, 12 paid holidays, plus additional paid sick and personal time
- 403(b) retirement plan with BRC matching contributions
- Tuition assistance and a variety of career development and training opportunities
- Flexible Spending Accounts (FSAs) for healthcare, transit, and childcare expenses
- Free resources for legal, financial, and personal support
