Position LocationThis position is located onsite in Annapolis Junction, MD.
Job OverviewThe Facilities Administrative Assistant provides overall administrative and organizational support to the Facilities Department. The Administrative Assistant maintains a close and highly responsive relationship with the daily activities of management and associated staff. Will develop and maintain positive and professional relationships with internal and external customers and has the ability to handle confidential information. The Administrator is expected to think critically and work independently to achieve results in the absence of day-to-day guidance.
Pay Rate: $41.52 Hourly ResponsibilitiesEssential Job Duties:- Responds to visitors, calls, and inquiries for information; determines which requests need to be escalated or rerouted.
- Serves as point of contact and liaison for all activities within assigned department; maintains recurring internal reports, purchasing transactions, correspondence, training, etc.
- Maintains Outlook calendars, makes appointments and arranges meeting rooms.
- Attends meetings, anticipates and assembles materials, generates meeting agendas and minutes and distributes according to standard practice and requests.
- Assists in the development and implementation of standard operating procedures.
- Prepares reports, summaries or replies to inquires, selecting relevant information from a variety of sources.
- Coordinates interdepartmental communications and activities.
- Plans and organizes work to meet all deadlines. Able to perform a variety of tasks in a single day.
- Assists Procurement Department to resolve concerns and communicates results.
- Supports Call Center for incoming emergency and urgent calls from the customer.
- Supports other department staff as needed or directed.
- Occasionally operates customer and company vehicles and/or other equipment in a safe manner.
- Adheres to the established company safety and personnel policies and standard procedures.
- Performs other duties as assigned.
Job RequirementsMandatory:- High school graduate or equivalent GED.
- Demonstrate at least three (3) years' experience successfully supporting senior leadership/management.
- Demonstrate a strong history of reliability, responsibility, and skills to perform the essential duties and job functions.
- At least one (1) year of experience maintaining confidential information and generating correspondence, reports and records.
- Ability to operate all office equipment including but not limited to: telephones, copy machines, fax machines, printers, and computers.
- Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
- High attention to detail and demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills.
- Proficient in Microsoft office applications (Word, Excel, Outlook).
- Mature judgment and ability to work with minimal supervision.
- U.S. Citizenship.
- Maintains the required intelligence community level clearance.
- Valid state driver's license.
- Ability to lift 50 pounds.
