Under the general supervision of the Cash Management Supervisor, this position is responsible for analyzing, monitoring, preparing, and reconciling financial information to support the administration and control of contract and grant operations. The position prepares and submits expense reimbursement and cash drawdown requests through multiple federal payment systems and monitors related activity through completion.

Responsibilities include preparing reimbursement and drawdown documentation; monitoring cash receipts and payments; recording and reconciling related financial transactions; identifying and resolving discrepancies; and preparing required quarterly financial reports. The position applies accounting principles, financial concepts, and a strong understanding of accounting practices, campus policies, procedures, and sponsor requirements to analyze financial data and documentation and ensure accurate and timely processing of invoices, payment collections, reimbursement requests, and cash drawdowns.

The position independently reviews transactions and supporting documentation, evaluates a variety of financial factors, and exercises judgment to identify issues, determine appropriate corrective action, and escalate matters when necessary. The position works regularly with fund managers and unit leads to resolve financial and administrative issues and maintains limited external contact with sponsors and administrators of federal payment systems.

Apply By Date

10/07/2026 by 11:59 pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent of 3-6 years of experience in a business or finance position.
• Demonstrated experience in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports, including advanced functions.
• Experience in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to re-prioritize to accommodate emergency requests.
• Solid understanding of general financial administrative principles and knowledge of generally accepted accounting principles as it relates to contract and grant administration.
• Demonstrated skills to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to re-prioritize to accommodate emergency requests.
• Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

Preferred Qualifications

• CFRA (Certified Research Administrator) or equivalent.
• Knowledge of UC policies and procedures and experience applying them.
• Experience in the management of grants and contracts (preferred UC policies).Experience with enterprise level financial systems.

Key Responsibilities

• 45% - Cash Management
• 30% - Cash Application
• 20% - Accounts Receivable Management
• 5% - Other Duties

Department Overview

Contracts and Grants Accounting (CGA) has campus-wide responsibility for the financial administration of all contract and grant funding received by UC Davis. In fiscal year 2026, this funding generated approximately $908 million in revenue from governmental and private contracts and grants.

CGA provides comprehensive post-award financial administration and support to the Davis campus, including initial fund setup, financial reporting, ongoing financial analysis and reconciliation, interpretation and implementation of University and sponsor policies, collection of reimbursable expenditures through billing and federal cash drawdown processes, and contract and grant closeout activities.

CGA also has campus-wide responsibility for coordinating and supporting the Single Audit of contracts and grants, as well as cooperating with federal and other external audits. This includes participating in the preparation of responses to audit findings and implementing corrective actions necessary to address and resolve audit issues.

CGA develops and maintains the systems, policies, procedures, and training necessary to support the effective financial administration of approximately 4,800 contracts and grants across campus. CGA also provides education, consultation, and outreach to campus departments and serves as the campus subject-matter expert for post-award contract and grant financial management.

POSITION INFORMATION

• Salary or Pay Range: $73 , 080.00 - $130 , 410.00
• Salary Frequency: Annual
• Salary Grade: 131
• UC Job Title: RSCH ADM 3 RP
• UC Job Code: 005264
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 % Fixed
• Shift (Work Schedule): M-F 8:00 am - 5:00 pm
• Location: Remote Worksite (REMOTE)
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees .

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life , short/long term disability , pet insurance , legal coverage , accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave , Family & Medical Leave , Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Restricted vacation during peak periods. Follow safety guidelines/processes.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.