Overview

Executive Partner to the CEO

Pacific Retirement Services is seeking an experienced, highly trusted Executive Partner to the CEO to provide executive-level administrative, operational, governance, and project management support. This role may be performed remotely, with candidates based in Oregon, Washington, California, or Arizona. While remote work is available, regular onsite presence at the PRS Central Office in Medford, Oregon will be valuable for supporting the CEO, executive leadership, and board-related activities.

This is not a traditional administrative support role. This position serves as a strategic business partner and trusted representative of the CEO's office, helping manage executive priorities, protect focus, support decision-making, coordinate Board governance, and ensure important work moves forward across the organization.

In partnership with the CEO, this role will also provide executive administrative support to the C-Suite, helping support alignment, collaboration, and follow-through across executive priorities.

Wage: $114,000 - $143,000. Depending on experience with consideration for geographic location.

What You'll Do

In this role, you will manage the CEO's calendar, inbox, communications, Board functions, travel, confidential information, executive operations, and key projects with a high level of discretion, judgment, and follow-through.

Key responsibilities include:

• Serve as a strategic partner and gatekeeper to the CEO by managing executive priorities, information flow, competing requests, and complex scheduling.
• Anticipate executive needs by proactively identifying issues, gathering information, preparing recommendations, and resolving routine matters independently.
• Exercise sound judgment, diplomacy, and discretion while handling highly confidential business, personnel, financial, governance, and strategic information.
• Coordinate executive meetings, including agendas, briefing materials, presentations, logistics, action logs, and follow-up through completion.
• Serve as the primary administrative liaison between executive leadership and the Board of Directors, coordinating Board and committee meetings, materials, records, logistics, minutes, and follow-up activities.
• Prepare, edit, and coordinate executive communications, presentations, announcements, speeches, correspondence, and reports.
• Track executive action items, strategic initiatives, Board requests, and project deliverables to support accountability and timely completion.
• Coordinate complex travel arrangements, itineraries, logistics, and expense reporting for executive leadership.
• Support executive projects, research initiatives, leadership meetings, retreats, conferences, and special assignments on behalf of the CEO.
• Partner with senior leaders, community leadership, department leaders, administrative professionals, and external stakeholders to support alignment and execution.

What Success Looks Like

The successful candidate will be someone who can think ahead, connect the dots, and bring order to complexity. You understand that strong executive support is not just about completing tasks, it is about helping executive leadership operate at the highest level.

You will thrive in this role if you:

• Anticipate needs before being asked.
• Know when to act independently and when to escalate.
• Manage competing priorities with accuracy, calm, and professionalism.
• Communicate clearly and confidently with executive presence.
• Protect the CEO's time while building trusted relationships.
• Bring structure, organization, and follow-through to fast-moving work.
• Improve executive processes, communication, and organizational effectiveness.
• Represent the CEO's office with discretion, tact, diplomacy, and sound judgment.

What You Bring

• Ten or more years of progressively responsible executive administrative experience supporting C-suite executives.
• Demonstrated experience supporting CEOs, Boards of Directors, executive leadership teams, or comparable senior leadership environments.
• Exceptional organizational, planning, and project management skills with the ability to manage multiple competing priorities.
• Outstanding written and verbal communication skills with executive-level professionalism.
• Strong business acumen, sound judgment, discretion, and the ability to anticipate executive needs and solve problems proactively.
• Advanced proficiency in Microsoft Office Suite, collaboration technologies, presentation software, and modern business applications.
• Associate or bachelor's degree in business administration or a related field preferred.
• Valid driver's license, insurability, acceptable driving record, and eligibility to rent a car.

Benefits

Working at PRS, you'll enjoy a comprehensive benefits package designed to support your health, financial security, and overall well-being, including:

• Medical, dental, and vision insurance with multiple plan options and employee premiums subsidized up to 100%.
• Company contributions to a Health Savings Account, with funds that roll over and stay with you.
• Company-provided life and AD&D insurance.
• Paid Time Off, with the option to use PTO as you earn it or choose PTO+ for extra pay.
• 401(k) with a 4% employer match.
• Profit sharing plan based on company performance.
• Voluntary pet insurance.

Work Location and Travel

This role may be performed remotely, with candidates based in Oregon, Washington, California, or Arizona. Because this position works closely with the President & CEO, executive leadership, and board-related activities, regular onsite presence at the PRS Central Office in Medford, Oregon will be required.

Candidates must be able to consistently work within the Pacific Time Zone and travel as needed. Frequent travel is required. Candidates must have a valid driver's license, meet PRS driving eligibility requirements, be insurable, and be eligible to rent a car.