Summary

The incumbent serves as the Executive Officer (XO) to the Deputy Director/Chief Operating Officer of DeCA. As a confidential executive assistant, the incumbent anticipates the Deputy Director's needs and requirements and plans the appropriate response in a seamless way that provides exceptional service and support as befitting the Deputy Director's position and rank in DeCA.

Read the entire announcement before starting the application process.

Duties

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- Assists the Director and Deputy in planning, integrating, and coordinating activities across multiple line and staff

organizations, ensuring alignment with Agency mission, policies, and program objectives.

- Provides executive-level management support by tasking HQ staff and area directors, monitoring progress, ensuring

timely completion of actions, and reviewing staff products for accuracy, coordination, and policy compliance.

- Advises senior leadership on operational, administrative, and management programs; analyzes major Agency

programs and systems; and recommends policy updates and programmatic options to meet evolving organizational

needs.

- Oversees efficient utilization of management resources and monitors execution of major programs requiring crossfunctionalcoordination to ensure integration, mission success, and support across worldwide DeCA operations.

- Manages senior leader administrative operations including routing and coordination of staff actions, calendar

oversight, official correspondence, visitor engagements, and authoritative technical responses on Agency initiatives.

- Conducts complex administrative research to identify and resolve significant and ambiguous management issues,

exercising delegated authority to troubleshoot and overcome operational obstacles on behalf of Agency leadership.

- Augments the Chief of Staff Office and Executive Staff as needed, providing broad administrative and operational

support and serving as a key integrator and coordinator for high-visibility Agency actions and priorities.

Read the entire job announcement. Focus on the following sections to understand whether or not you qualify for the position. This critical information is found under:

• Duties and Qualifications
• How to Apply (including a preview of the assessment questionnaire, if applicable)
• How You Will be Evaluated

Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career.

Requirements

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Conditions of employment

• Be a U.S. citizen or national. Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship. If selected, proof of citizenship is required.
• Meet minimum age requirement. See the Additional Information.
• Males born after 12-31-1959 must be registered with or exempt from Selective Service.
• Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
• May be subject to a probationary/trial period.
• Direct deposit of pay is required.
• Meet the physical requirements identified in the Qualifications section.
• May be subject to a supervisory probationary period.

Qualifications

You must meet the Office of Personnel Management (OPM) qualifications for series 1101 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, or a combination of the two to qualify.

To qualify for Executive Operations Specialist your resume and supporting documentation must support:

Creditable specialized experience includes:

GS-13

- Applying advanced management and organizational principles, along with qualitative and quantitative analytical

methods, to assess, improve, and optimize program operations.

- Analyzing complex program relationships and administrative functions, conducting advanced research and applying

analytical techniques to resolve operational issues.

- Utilizing comprehensive knowledge of administrative requirements, commissary business and trade practices, and

modern retail management information systems to support efficient operations.

- Communicating expertly through clear, sensitive, and technically detailed written products and delivering effective

briefings, presentations, and other oral communications.

- Prioritizing tasks, making sound decisions under pressure, and working independently with initiative to evaluate

worldwide commissary practices and meet strict deadlines.

• Time-in-grade applies to the promotion of current and former federal employees who hold or have held a permanent GS position in either the competitive or excepted service in the previous 52 weeks, including current employees applying under VEOA. Your application package must contain proof you meet this requirement. See Required Documents for more information.

o For GS-13: You must have 52 weeks of Federal service at or equivalent to GS-12.

• Time after competitive appointment. Current federal civilian employees must have completed at least 90 days federal civilian service since being selected for a non-temporary appointment from a competitive examination register of eligibles (an announcement opened to the public) or under a direct hire authority.

If you meet the minimum qualifications of this position, you may be presented with instructions on how to access the USA Hire Assessment. This additional online assessment is required and must be completed within 48 hours following the close of this announcement unless you have requested Reasonable Accommodation for the USA Hire Competency Based Assessments. Your results will be kept on record for one year when applying for future jobs that require the same USA Hire Competency Based Assessments.

• Management and Organizational Principles
• Minimum Qualifications GS-13
• Operations
• Oral and Written Communication

Overtime: Occasional

Fair Labor Standards Act (FLSA): Exempt

Bargaining Unit Status: Not covered

Obligated Position: No

Those retired under CSRS or FERS considered: No. DoD criteria not met.

Telework eligible: Yes

Remote work eligible: No

PCS: Maybe

Education

You may not use education to qualify for this position.

Additional information

• Upon first appointment to a civilian position in the Federal government, you are entitled only to the lowest step (Step 1) of the grade for which selected. The display of a salary range on this announcement does not suggest or convey an entitlement to a higher rate of pay.
• The minimum age requirement is generally 18 years. Employing those under 18 may be possible under certain circumstances. If under 18 years of age, ensure you provide documentation showing how you are eligible.
• Applicants with financial difficulty are not automatically removed from consideration.
• Selectees are required to complete an online onboarding process.
• Retired military service members cannot be appointed to a Department of Defense (DoD) civilian position within 180 days of their retirement date. 5 United States Code 3326.
• Most civilian PCS entitlements are now taxable. The Relocation Income Tax Allowance (RITA) reimburses eligible employees for additional Federal, State, and local income taxes incurred as a result of receiving taxable travel income. More information is available at Civilian Relocation/PCS Tax Changes.

The following may result in a rating of ineligible. Ineligible applicants receive no consideration.

• Submitting an incomplete application package, such as missing documents, illegible documents, and/or missing information necessary to determine qualifications and eligibility. A resume reflecting part-time (PT)/full-time (FT) or nothing rather than the number of hours worked per week (e.g., 40, 30, 20, etc.) may be considered incomplete.
• Submitting encrypted documents or uploading Adobe portfolio documents.
• Submitting any document that contains a photo or image of you.
• Including social media links, inappropriate material or content, classified or government sensitive information, or personal information such as age, gender, race, religion, or social security number on your resume.
• Overstating your qualifications and/or experience in your application materials or questionnaire responses.
• Deliberately attempting to falsify your application information, such as copying portions of this announcement into your resume.

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Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.