The Executive Director of Assisted Living is responsible for operation of the Assisted Living department of the community. Ensures resident and family satisfaction, and operational goals are met. Complies with federal, state, and local standards for community operation. Monitors policies and procedures, public relations and employee morale, satisfaction, and retention. Incorporates the Generation's mission, vision, and values into their daily work and interactions with others.
SCOPE OF JOB TASKS:- Adhere to company policies pertaining to total resident care, personnel, financial status, public relations, maintenance of building and grounds,
- Explain policies and procedures to staff, residents, visitor, etc.
- Ensure compliance of community with federal, state, and local standards.
- Select competent personnel to head staff and all major departments. Review competence and effectiveness of work force on a regular basis.
- Ensure compliance with Fire and Life Safety program.
- Meet with Health Services Director and Culinary Director on a regular basis.
- Meet with other department heads routinely to discuss departmental challenges and possible solutions.
- Participate and/or lead in staff training.
- Receive suggestions from department heads and other individuals on matters pertaining to department operations and external relationships. Respond to suggestions promptly and in writing if necessary.
- Promote a positive relationship with outside providers and other agencies in the community. Participate in marketing of the facility on a routine basis.
- Check financial status of facility monthly. Perform financial and census reports as outlined by the company. Assist in the preparation of an annual budget. Monitor the budget and adjust as necessary to meet the budget.
- Maintain working relationship with community hospitals and other health facilities in the community and coordinate with their services through work and transfer agreements.
- Participate in community activities. Represent the community at all top-level meetings and institutes. Represent the company in dealing with outside agencies, including governmental and third-party payers or send qualified representatives.
- Maintain current license as an Assisted Living Administrator
- Review the physical environment and plant operation of the facility on a regular basis. Direct requests for repair and replacement when necessary.
- Keep current on all laws pertaining to the facility operation.
- Participate in all QA studies. Accumulate data and provide written evaluation of QA results.
- Negotiate and work with Sr. Executive Director for major contracts, approve minor contracting.
- Review, manage and initiate cost saving strategies. Refine existing and develop new revenue sources.
- Approve budget variances, off-scale wage increases, manager/department head reviews. Oversee warnings, terminations, hiring. Approve annual market plan, etc.
- Work with marketing on their outreach plan and community goals. Provide input to manager in development of community marketing plan.
- Elicit family and resident input.
- Be on call and available for community at all times. Cover other administrator/managers while on vacations. Coordinate coverage in your absence.
- Develop, oversee, and implement orientation and training programs for staff.
- Assist personnel and residents in establishing a home-like atmosphere.
- Incorporate choice, dignity, independence, individuality, and privacy into job performance daily.
- Conduct tours as needed for potential future residents and/or their families.
- Maintain professional personal appearance and adhere to dress code as outlined in the employee manual or as specified by the Sr. Executive Director.
- All other duties as assigned.
JOB SPECIFICATION:Experience:- Experience in assisted living environment required.
Qualifications:- Must have a two-year degree in a related field and experience in health care and/or assisted living.
- Needs to have had supervisory responsibilities in a similar position and campus setting for a minimum of three years.
- Must have valid license/certification (varies by state) to operate as an Assisted Living Administrator in the state the facility is located.
- Must possess the ability to interpret financial statements and keep abreast with the changes in the Assisted Living industry.
- Knowledge of personnel administration and federal and state regulations.
- Ability to read, write, communicate, and follow written and oral instructions in the English language.
Physical demands:- Workday - 8 hours or more
- Stands - often, short periods
- Sits - often for up to three hours
- Walks - often, short distances
- Bends - occasional
- Stairs - occasional, but not necessary
- Climbs - seldom
- Lifts - seldom
- Kneels - seldom
- Repetitive hand/foot - occasional, 10-key and word processing
Supervision:- Needs to be self-directed and possess the ability to make decisions. Is accountable for department performance. Works closely with the Sr. Executive Director and other department heads.
Working Conditions: - Works in well-lighted, well-ventilated offices. Deals with the public, personnel, visitors, family members, and residents under all circumstances. Works outside of the facility occasionally.
- May be exposed to strong odors and bodily fluids including blood, urine, feces, saliva, and vomit.
- May be exposed to various infectious diseases.
- May be subject to hostile and emotionally upset residents, family members.
- Required to work evenings, weekends, and holidays as scheduled.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
