Executive Business Partner - COOOverviewThe Executive Business Partner will provide high-level strategic and operational support to the Chief Operating Officer (COO). Balancing complex administrative responsibilities with strategic business initiatives, planning, and cross-functional alignment, this role enables the COO to focus on high-impact priorities. The ideal candidate manages sensitive information with discretion, drives operational efficiency, and coordinates key initiatives across the organization. They thrive in a fast-paced environment, anticipate needs, and demonstrate strong business judgment.
What You'll Do- Strategic Calendar & Operational Management: Coordinate complex calendars, plan meetings, and conduct strategic calendar analysis to optimize executive effectiveness - including establishing recurring cadences and workflows that keep the COO organization running smoothly.
- Executive Support & Decision Leverage: Act as a key partner to the COO, keeping them informed of upcoming commitments, providing timely follow-up, anticipating potential issues, and making sound judgment calls to resolve scheduling and operational challenges before they escalate.
- Project & Program Management: Lead and complete ad-hoc projects, special assignments, and cross-functional initiatives. Manage expense report reconciliation and approvals as needed.
- Communication & Reporting: Prepare reports, presentations, and materials for internal and external stakeholders; serve as a liaison to facilitate alignment and decision-making across the COO organization.
- Meeting & Event Support: Capture meeting notes and action items, coordinate logistics, and support presentation development. Plan and coordinate events, travel, and executive materials.
- Process Improvement & Strategic Operations: Identify opportunities to enhance operational efficiency and implement new processes that scale with the business.
- Cross-Functional Collaboration: Work closely with other Executive Business Partners and internal teams to support organizational objectives, culture, and vision.
What We're Looking For- Experience: 5+ years supporting C-suite or senior executives, ideally in a dynamic, high-growth environment.
- Technical Skills: Proficiency with Microsoft Office Suite and executive productivity tools; comfort with project management platforms, AI-assisted workflows, or data/reporting tools is a plus.
- Executive Presence: Exceptional interpersonal, verbal, and written communication skills, with the ability to interact professionally with leaders, internal teams, and external stakeholders.
- Organizational & Project Management Skills: Strong ability to manage multiple priorities, adapt to changing business needs, and drive initiatives to completion with attention to detail and accuracy.
- Strategic Thinking & Judgment: Demonstrated ability to make informed decisions, prioritize effectively, and provide strategic insights to executive leadership.
- Professionalism & Discretion: High degree of integrity and sound judgment when handling confidential or sensitive matters.
- Proactive & Self-Motivated: Takes initiative, anticipates needs, and operates independently - including in ambiguous or matrixed environments - to maintain executive productivity and effectiveness.
- Collaboration: Strong team orientation with the ability to partner closely with other Executive Business Partners and cross-functional teams.
What you'll get:
AvidXchange teammates (we call them AvidXers) get the perks and prestige of a growing tech company paired with the flexibility of a founder-led startup. We help our AvidXers develop as professionals and as human beings, providing work/life balance, development programs, and competitive benefits. At AvidXchange, we are building more than a tech company - we are building an experience. We remain committed to a culture where you can fully be 'you' - connected with others, chasing big goals, and making a meaningful impact. If you want to help us grow while realizing your potential and creating stories you'll tell for years, you've come to the right place.
AvidXers enjoy: - 18 days PTO*
- 11 Holidays (8 company recognized & 3 floating holidays)
- 16 hours per year of paid Volunteer Time Off (VTO)
- Competitive Healthcare
- High Deductible Heath Plan Option that has $0 monthly premium for teammate-only coverage
- 100% AvidXchange paid Dental Base Plan Coverage
- 100% AvidXchange paid Life Insurance
- 100% AvidXchange paid Long-Term Disability
- 100% AvidXchange paid Short-Term Disability
- Employee Assistance Program (EAP) - Provides counseling services, legal and financial consultations and health advocacy for Teammates and their eligible dependents
- Onsite Health Clinic with Atrium Health - available to Teammates and their eligible dependents
- 401(k) Match: 100% match on the first 3% of your salary, plus 50% match on the next 2%
- Parental Leave: 8 weeks 100% paid by AvidXchange**
- Discounts on Pet, Home, and Auto insurance
- WeeCare Childcare Service: helps teammates find affordable daycare, childcare, and tutors 40% less expensive than traditional daycare centers
- Perks at Work: free discount program that provides teammates the opportunity to save on items from electronics, movie tickets, car buying, vacations, and more
- Onsite gym fitness center, yoga studio, and basketball court
- Tuition Reimbursement up to the federal maximum of $5,250***
- Hybrid Workplace Flexibility
- Free parking
*Fully granted from beginning of year, pro-rated if hired mid-year
**Must be full-time for at least 3 months
***Must be full-time for at least one year
