Salary range (but not limited to):
74,800 - 91,400
Annual bonus target, based on the base salary, with a potential payout of up to
double the target (subject to personal and company performance):
7.5%
As part of our commitment to
Win As A Team, we share our success with employees through our annual bonus plan and Employee Share Purchase Plan (ESPP) - with Intact matching 50% of your net shares.
Our pension offerings provide flexibility and long-term security for our employees beyond their careers. We are one of the few companies offering the opportunity to receive guaranteed income for life via our defined benefit pension plan.
Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented above is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.
About the role
We're looking for an Executive Assistant to join our growing team! You will provide proactive, high-quality support to two Vice Presidents within our Corporate Underwriting, Personal Lines team. This is a high-visibility role at the heart of a fast-paced, data-driven team focused on profitable growth, underwriting efficiency, and national transformation. You'll be the coordination engine behind complex schedules, cross-functional collaboration, and financial workflows, ensuring leaders and teams stay one step ahead.
What you'll do here:
- Executive support
- Own complex calendar management, prioritizing across shifting demands and diverse stakeholders.
- Coordinate meetings, agendas, materials, and follow-ups; capture actions and ensure closure.
- Arrange travel logistics (as needed), prepare itineraries, and manage changes.
- Prepare polished decks, documents, and trackers (PowerPoint, Word, Excel).
- Support expense processing and assist with budgeting cycles and invoice coordination.
- Finance-related administrative support
- Track budgets, POs, and invoices; coordinate with vendors and Finance for timely resolution.
- Maintain accurate records and provide regular status updates to leaders.
- Team and operations support
- Organize team events, offsites, and hospitality needs; provide day-of logistics support.
- Set up project/committee meetings, rooms, and equipment; publish agendas and materials.
- Maintain shared documentation, version control, and distribution lists.
- Provide backup support to other Executive Assistants as needed.
- Communication and coordination
- Serve as a reliable point of contact across teams and stakeholders, ensuring timely information flow and seamless coordination.
- Uphold confidentiality, professionalism, and sound judgment at all times.
What you bring to the table:
- Strong calendar and meeting management expertise; experience with travel coordination.
- Comfort with budgeting/invoicing workflows; finance background is a strong asset.
- Proficiency in MS Office (Word, Excel, PowerPoint); ease learning internal systems.
- Exceptional organization, attention to detail, and follow-through; able to manage multiple priorities and tight deadlines with discretion.
- Strong written and verbal communication; polished stakeholder management.
- Financial acumen with hands-on experience supporting budget tracking, invoicing, and expense reconciliation; able to manage POs, vendor coordination, and follow-ups with accuracy and discretion (Asset).
- High energy, proactive mindset, and a sense of urgency.
- Ability to work in a fast-paced environment.
- For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.
#LI-Hybrid
Ce poste jouera un rôle essentiel au sein de notre équipe. | This position will fill an essential role in our team.
