The Beauty Bank is currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for the CEO. The ideal candidate will manage administrative functions of the C-suite. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.
Responsibilities:
- Provide comprehensive support to the CEO and other C-suites
- Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
- Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
- Take minutes on meetings, conferences, and appointments
- Coordinate detailed travel arrangements, both domestic and international
- Acting as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Format information for internal and external communication - memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
- Handle sensitive matters with a high level of confidentiality and discretion
- Provide off-hour support and high level of responsiveness
- Manage one Administrative team member
- Perform other clerical duties as needed
Requirements- 5-10+ years of experience as Executive Assistant, Personal Assistant or similar experience & 24/7 mentality
- Experience working with UHNI preferred
- Strong work ethic and confidentiality
- Ability to follow directions, take initiative and proactively close loops
- Proficiency in Google Workspace, Microsoft 365, Zoom, Slack
- Experience using AI
- Solid verbal and written communication skills
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Adaptive and flexible mindset
- Outstanding organizational and time management skills
- Bilingual Korean/English preferred but not required
Benefits- Comprehensive Health Benefits package (Medical, Dental, Vision, Life, AD&D)
- Paid time off (Vacation, Sick, Holiday, Summer Fridays)
- Monthly birthday celebrations + other fun activities!
