About the Role
The Executive Administrator to the CEO is a highly visible and strategic position responsible for ensuring the CEO and executive leadership team operate efficiently, effectively, and with maximum impact. In their role, the Executive Administrator will play a critical role in enabling the CEO to focus on the highest priority strategic objectives, which will be achieved by serving as a thought partner, providing operational, organizational, and communication support at the highest level.
The ideal candidate is proactive, highly discreet, exceptionally organized, and adept at navigating complex and fast-moving environments. This position requires superior judgment, polished communication skills, and the ability to build trusted relationships across all levels of the organization. This on-site position will be in the OTR neighborhood in Cincinnati, OH.
Transdev is proud to offer:
- Competitive compensation package of minimum $80,000 - maximum $95,000
Benefits include:
- Vacation: minimum of two (2) weeks
- Sick days: 5 days
- Holidays: 12 days; 8 standard and 4 floating
- Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, and voluntary long-term disability.
Benefits may vary depending on the location policy. The above represents the standard Corporate Policy.
Key Responsibilities
Executive Partnership & Strategic Support
- Act as a partner to the CEO, anticipating needs and aligning priorities across the business.
- Manage and track the CEO's top priorities, ensuring focus on the most critical initiatives.
- Coordinate work across Finance, HR, Operations, and other executive stakeholders.
- Support and help run organizational operating rhythms, including OKRs, quarterly planning, and executive team meetings.
- Track progress, analyze and report on strategic initiatives, commitments, milestones, and risks.
- Follow up with leaders to ensure decisions are executed and outcomes are delivered.
Executive Calendar & Operational Management
- Oversee complex and dynamic calendars for the CEO and other C-suite members.
- Schedule high-priority meetings, briefings, and appointments with efficiency and foresight.
- Manage domestic and international travel, including itineraries, logistics, and expense reporting.
Executive Communication
- Draft, refine, and manage internal communications, announcements, and high-visibility messages on behalf of the CEO.
- Act as a representative of the executive team in internal and external communications.
- Prepare talking points, presentations, and materials for board meetings and key executive engagements.
- Ensure consistent, clear messaging and alignment across the organization.
- Screen and triage executive email inboxes to ensure timely responses and prioritize critical issues.
Project Leadership & Special Initiatives
- Lead high-priority, ambiguous, or cross-functional projects where no clear owner exists.
- Conduct business analysis and prepare insights to support CEO-driven initiatives.
- Manage sensitive or confidential matters with the utmost discretion.
- Provide support for board activities, company events, and other strategic engagements.
- Office and Operational Coordination
- Oversee general office operations, including supplies, maintenance coordination, and equipment needs.
- Maintain a professional, efficient, and well-functioning office environment.
Required Qualifications
- High School Diploma. Bachelor's Degree preferred.
- Six or more years of executive administrative experience supporting C-suite leadership.
- Experience working within complex, matrixed organizational environments.
- Exceptional organizational skills, with the ability to prioritize multiple complex tasks.
- Experience coordinating across global teams and senior executive stakeholders.
- Expert-level written and verbal communication skills.
- Demonstrated ability to exercise sound judgment, problem-solving and decision-making capability, confidentiality, and discretion.
- Strong interpersonal skills and the ability to influence without formal authority.
- Proven ability to operate independently while collaborating effectively as a team player.
- Advanced proficiency in Microsoft Outlook, including templates, mail merge, calendar formatting, and exports.
- Ability to manage ambiguity, adapt quickly, and deliver under tight deadlines.
