We are currently seeking an
Executive Assistant to the CEO, CFO, and General Counsel to join the NeuroPace team. This individual will be a key partner responsible for ensuring the executives' effectiveness and efficiency. This role requires exceptional organizational skills, sound judgment, utmost confidentiality, and a proactive mindset to anticipate the needs of the executives in a fast-paced and high-pressure environment. The ideal candidate will have experience supporting public company executives and/or Board of Directors members, demonstrate outstanding communication and discretion, and excel at managing competing priorities with poise and professionalism. If you are self-motivated, love a challenge, and thrive on creating certainty from ambiguity, this is your ideal role!
Key Responsibilities:Calendar & Meeting Management:
- Provide sophisticated calendar management for the CEO, prioritizing and optimizing time to align with company objectives.
- Own Corporate Calendar for CEO, CFO, and General Counsel including keeping annual schedule, send invites & manage RSVPs for Board Meetings.
- Schedule and manage various meetings, including BOD meetings, leadership team sessions and additional executive commitments.
Travel Coordination:
- Manage frequent domestic travel arrangements for the CEO, CFO, and General Counsel, ensuring seamless itineraries, cost-effectiveness, and adherence to company travel policies.
- Handle hotel reservations for Board of Directors (BOD) members as required.
Board Support:
- Coordinate all logistics and support CEO, CFO, and General Counsel with distribution of materials for board meetings, including managing communications, ensuring compliance, and maintaining confidentiality.
Administrative & Financial Oversight:
- Prepare, reconcile, and submit expense reports promptly and with meticulous attention to detail.
- Manage special projects as assigned, ensuring timely and accurate execution.
Event Coordination:
- Plan and act as liaison to ensure execution on Board Meetings, other high-profile meetings, leadership team offsites, and public events, handling contracts, venues, catering, and other logistics.
- Support the CEO, CFO, and General Counsel's participation and manage logistics for attendance for external events including major conferences by coordinating with the Sales & Marketing teams.
- Support planning and logistics for CEO's attendance and participation at internal sales meetings (QBRs, annual meetings, etc.) and other company-wide meetings.
Proactive Operational Support:
- Manage the flow of information and problem solve so that the executives' time can be freed up to focus on strategic priorities.
- Develop and maintain strong relationships across the organization to facilitate seamless communication and collaboration.
Qualifications:- 3-5 years of experience as an Executive Assistant, preferably supporting a VP, CEO or C-suite executive in a public company or high-growth environment.
- Exceptional interpersonal and communication skills developed while serving in customer-service oriented roles, with the ability to interact confidently and effectively with stakeholders at all levels.
- Demonstrated ability to maintain discretion and confidentiality when handling sensitive information.
- Strong proficiency in technology platforms, especially Windows-based tools like Microsoft Office Suite and collaboration tools (e.g. Teams, OneDrive, SharePoint, etc.).
- Detail-oriented, highly organized, and able to manage multiple priorities under tight deadlines.
- Flexible; ability to work under pressure and in a fast paced, ever changing environment.
- Adept at problem-solving and independently making decisions in ambiguous situations.
- Experience coordinating board meetings and managing complex stakeholder communications is highly desirable.
Location:- Mountain View office-based role requiring 5 days onsite per week.
Compensation:- Competitive salary commensurate with experience ($100-125k annual base)
- Additional benefits include equity opportunities, bonus, and comprehensive health insurance coverage.
Benefits- Medical, Dental & Vision Insurance
- Voluntary Life
- 401K
- RSU
- 529 plan
- ESPP Program
- Health & Wellness Program
- Generous Paid Time Off plus eleven paid holidays
- FSA & Commuter Benefits
