Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Job Summary
We are seeking a talented and enthusiastic professional for the role of Executive Assistant. The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and experience managing competing priorities on a daily basis.
Responsibilities
Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner
Act as the point of contact between the supported executives and internal or external colleagues
Build and leverage collaborative relationships with other Executive Assistants across the company
Prepare, review, and track expense reports
Manage purchase orders and approve invoices for payment
Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items
Plan and organize special events
Coordinate special projects as needed
Support department-wide events and initiatives
Demonstrate discretion and a commitment to maintain confidentiality at all times
Other ad hoc duties as assigned
Additional Qualifications/Responsibilities
Qualifications
Please note: Position is located in our Redwood City, CA global headquarters where the executives this position supports are located.
5+ years' work experience performing tasks similar to those above in a global corporate environment
5+ years supporting senior executives
Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proactive problem-solving and strong decision-making skills
Excellent written and verbal communication skills
Experience working in a culturally diverse and global company preferred
The targeted pay range for this position in the following location is / locations are:
United States - Redwood City Office GHQ : 84,000 - 126,000 USD / Annual
Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location.The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.
