POSITION SUMMARYThe Executive Assistant provides high-level administrative support and project coordination to a senior executive. The role supports special projects and reports, calendar management and scheduling, meeting preparation and note-taking, document organization, travel logistics, and other administrative needs.
PRIMARY DUTIES AND RESPONSIBILITIES- Perform a broad range of administrative and project coordination duties with limited supervision.
- Provide day-to-day administrative support to the executive, including confidential communications in meetings, email, and telephone calls.
- Manage and coordinate the executive's calendar using Outlook, proactively identifying potential conflicts and determining appropriate alternatives.
- Prepare logistics and materials for meetings, teleconferences, visitors, and consultants; take and organize meeting notes as needed.
- Compose correspondence; research and compile materials and reports; and prepare word-processing documents, spreadsheets, and presentations.
- Arrange travel and detailed itineraries for the executive and other executives as needed.
- Prepare and process expense reports for the executive.
- Maintain organized document storage and retrieval practices.
- Use the highest level of discretion and confidentiality in a professional manner.
- Handle a high volume of work with accuracy while remaining flexible and efficient as priorities change.
- Create a welcoming atmosphere and demonstrate service responsiveness and professionalism throughout the organization.
- Interact with team members at all levels of the organization in a gracious and supportive manner.
- Travel is minimal; occasional travel to field locations, company events, or meetings may be required.
- Complete other duties as assigned based on departmental needs.
- Conform with all applicable regulations, policies, work procedures, instructions, and safety rules, and maintain regular, reliable, punctual, and predictable attendance.
RequirementsREQUIRED QUALIFICATIONS- At least 4 years of relevant administrative experience, including direct support to a senior executive and experience supporting a C-level executive.
- Associate degree or higher.
- Experience working with highly confidential information and materials.
- Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
- Strong calendar-management skills using Outlook and the ability to manage a complex, changing executive schedule.
- Professional communication skills when working with team members, clients, field members, board members, and investors.
- Experience coordinating executive travel and meetings with a high level of detail.
- Eligible to work in the United States.
- Available to work overtime as needed.
PREFERRED QUALIFICATIONS- Bachelor's degree.
- Experience interfacing with a board of directors, corporate officers, or other senior stakeholders.
BenefitsBENEFITS• Competitive base compensation of $80,000-$100,000 per year, with bonus potential.
• Hybrid On-site Monday - Thursday.
• Medical, Dental, and Vision insurance.
• 401(k) with company match.
• Generous PTO and paid holidays.
• High ownership and visibility - your work will directly support senior leadership and help move key priorities forward.
• A culture that values initiative, adaptability, collaboration, growth, and impact.
