5+ years managing B2B events end-to-end, preferably in a technical or deeptech company targeting engineers
Experience with various event sizes, from small executive dinners to large-scale conferences
Highly organized with ability to create detailed timelines, packing lists, and follow-up plans
Exceptional attention to detail, with proven ability to catch mistakes before they impact events
Strong on-site presence and calm under pressure, able to address issues proactively
Proficient in budgeting and financial analysis, particularly regarding event costs and ROI
Excellent writing skills for crafting event communications without the need for extensive revisions
Familiarity with HubSpot and Salesforce for event management and lead tracking
Responsibilities
Collaborate with the sales team to identify and conceptualize new event ideas
Manage all aspects of the event portfolio, including budgeting, logistics, and execution
Oversee a variety of events, including executive dinners and industry conferences
Design and program events that cater to both technical and executive audiences
Develop an event playbook covering promotion, staffing, and follow-up
Maintain and manage a strategic events calendar that aligns with company goals
Analyze event outcomes to improve future event planning and execution
Benefits
Opportunity to work in a dynamic and innovative environment
Collaborative culture with cross-functional teams
Travel opportunities to industry events and conferences
Professional development through hands-on experience and training
Exposure to cutting-edge technology and industry trends
Full Job Description
Full-time position | San Mateo, CA
The Role
Event strategy: work closely with the sales team to identify new events and ideate concepts based on key initiatives
Own Luminary's entire event portfolio end-to-end: budget, logistics, on-site execution, and post-event follow-through
Run the full range: executive dinners, on-site technical workshops, industry conference presence, and a future flagship conference
Program industry conferences: aerospace and defense shows, automotive and industrial machinery events, and AI events to present our research
Build the event playbook: pre-event promotion and registration, target account invite lists, staffing plans, run-of-show, booth and demo experience, follow-up sequences, and post-event reporting
Own the calendar and the sequencing: which events, which audiences, which quarter, what we're spending, and what we expect back
Design events for two audiences: technical engineers who want to see the technology and executives who want to see the business case - and make sure the content, format, and staffing match the audience
Develop a workshop training curriculum: Turn technical depth into workshop curriculum, live demos, and speaking submissions that hold up in front of practitioners
Determine our target account strategy: who we want in the room, how we get them there, and what happens in the 30 days after
Own event data in HubSpot: registration flows, attendance capture, lead routing, and attribution that survives a pipeline review
Manage relationships with: vendors, venues, agencies, contracts, and shipping logistics including trade show operations and booth builds
Be responsible for sales pipeline from events: Report on every event with rigor, including cost, attendance, meetings held, accounts engaged, pipeline influenced, and what to improve next time
Reports to the Director of Marketing: Works directly with Marketing, Sales and Product teams
You
5+ years running B2B events end-to-end, ideally at a technical or deeptech company selling to engineers
Have personally executed across the size spectrum - intimate executive dinners through 1,000+ attendee industry conferences - not just one format
Process-driven by instinct. You build the timeline, the run-of-show, the packing list, and the follow-up plan before anyone asks for them
Obsessive about detail. You have caught the wrong badge name, the missing power drop, and the demo laptop with the expired license - before the doors opened
High energy on-site and steady under pressure. Things break at events. You fix them without drama and without waiting for permission
Comfortable owning a budget and defending it: what an event cost, what it produced, and whether we do it again
Strong writing skills. Event invites, promotional copy, session descriptions, and follow-up emails should not need a rewrite
Strong with marketing systems - HubSpot and Salesforce - for registration, lists, and attribution
Willing to travel roughly 25-40%, with heavier stretches during conference season
Nice to have
Experience in aerospace, defense, automotive, and familiarity with events like NVIDIA GTC, AIAA or NAFEMS
Have launched an owned conference or user event from zero
Experience with export-controlled or cleared environments and the constraints they place on content and attendees
Background in field marketing or ABM, where the event is one motion inside a larger account plan
Comfort with production elements: AV, staging, video capture, and turning event content into post-event assets
Not this role if you
Need a full events team, an established vendor bench, and an existing playbook to be effective
Treat the event as the outcome. The outcome is the pipeline and the relationships that come out of it
Prefer a predictable calendar. Event weeks are long, and the schedule bends around customers
Measure success by attendance and badge scans rather than accounts engaged and meetings held
