Introduction

The State of Connecticut's Office of Policy and Management (OPM) is seeking a highly organized and results-oriented Enterprise Project Manager-Special Projects (Executive Assistant 1) to help deliver some of the Administration's most important cross-agency initiatives.

Working directly with the Undersecretary-Special Projects, this position will convert policy direction into executable work plans, coordinate teams across agencies, track commitments and risks, prepare executive-level status reports, and help ensure that projects remain aligned with OPM policy goals, budgets, and timelines.

POSITION HIGHLIGHTS

This is a full time (40 hours per week) position conveniently located in Hartford, CT, easily accessible to all major highways.

• LOCATION: Office of Policy and Management
• ADDRESS: 450 Capitol Avenue, Hartford, CT
• WORK HOURS: Full-time, first shift, 40 hours per week
• SCHEDULE: Monday through Friday

THE ROLE

The Enterprise Project Manager will provide the day-to-day management discipline needed to move complex projects forward. The position will not merely schedule meetings: it will structure work, define deliverables, surface decisions, analyze progress, coordinate dependencies, and help project teams solve problems before they become barriers.

Initial assignments are expected to support statewide overtime, workers' compensation, and housing initiatives, with additional projects assigned as priorities evolve.

This is an unclassified position that serves at the pleasure of the appointing authority.

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Selection Plan

FOR ASSISTANCE IN APPLYING:

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BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

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• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE'RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to [email protected].

PURPOSE OF JOB CLASS (NATURE OF WORK)

Acts as an executive assistant to a state elective officer or department head as defined in Section 4-5 of the Connecticut General Statutes and performs such duties as are assigned.

EXAMPLES OF DUTIES

• Develop and maintain project charters, scopes, objectives, work breakdown structures, schedules, milestones, responsibility assignments, resource needs, and performance measures for assigned initiatives.
• Translate policy objectives and executive decisions into clear deliverables, owners, deadlines, dependencies, and implementation steps.
• Coordinate interagency project teams; establish effective meeting and reporting cadences; prepare agendas and decision materials; document commitments; and ensure timely follow-up.
• Maintain project dashboards, action logs, decision logs, risk and issue registers, and other management tools that provide an accurate view of progress and accountability.
• Identify schedule, scope, resource, legal, fiscal, labor, procurement, technology, and stakeholder risks; work with responsible parties on mitigation; and elevate unresolved issues with recommended options.
• Collect and analyze operational, fiscal, workforce, and program data; validate information with participating agencies; and translate findings into concise reports and actionable recommendations.
• Monitor whether project activities and proposed solutions remain aligned with OPM and Administration policy goals, approved budgets, statutory authority, and intended outcomes.
• Prepare concise executive briefings, status reports, presentations, implementation updates, and decision memoranda for the Undersecretary, OPM Secretary, Governor's Office, agency leaders, and other stakeholders.
• Coordinate internal and external resources, including subject-matter experts and consultants; monitor deliverables; and support development of scopes of work and performance expectations when needed.
• Support change-management and implementation activities, including stakeholder mapping, communications, training coordination, readiness assessment, and transition to ongoing agency operations.
• Develop common project-management templates and practices for the special-projects portfolio and document lessons learned to improve future execution.
• Perform related duties as required.

PREFERRED QUALIFICATIONS

• Experience creating and maintaining project charters, integrated work plans, schedules, responsibility matrices, risk registers, dashboards, performance measures, and executive status reports.
• Experience coordinating teams where participants report to different organizations and the project manager must achieve results through influence, facilitation, and follow-through.
• Experience analyzing operational, fiscal, workforce, or program data and presenting clear findings and recommendations to senior leaders.
• Experience managing multiple priorities and deadlines
• Experience working with Microsoft Excel, PowerPoint, Word, Teams, and SharePoint and experience with project-management or work-tracking tools.
• Project Management Professional (PMP), Lean, Six Sigma, Agile, or comparable project-management or process-improvement training.
• Experience in state or local government, labor and workforce operations, workers' compensation, housing, budget, or policy implementation.
• An advanced degree in public administration, public policy, business administration, operations, project management, or a closely related field.

Conclusion