WSP

Document Controls Manager

WSP • $80K — $110K *
San Antonio, TX 78228In-Person
Real Estate & Construction
5 - 7 years of experience
Yesterday
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Job Overview by Ladders

Qualifications

  • Bachelor's degree or equivalent.
  • 7-10 years of Document Control experience in design/construction projects.
  • Experience implementing document management systems for large/mega programs.
  • Certified in e-Builder or InEight.
  • Advanced skills in MS Office, particularly SharePoint.
  • Supervisory experience of Document Control team members.
  • Strong interpersonal and communication skills.

Responsibilities

  • Influence project vision by understanding support needs.
  • Implement and manage document management systems from start to finish.
  • Monitor and manage Electronic Document Management System(s).
  • Develop and administer the project Document Management Plan.
  • Train teams on Document Control Procedures and Guidelines.
  • Optimize Document Control processes across departments.
  • Produce progress reports as needed.

Benefits

  • Flexible work location within Texas/Louisiana/Arkansas.
  • Opportunity to work with large, impactful projects.
  • Chance to influence project outcomes and efficiency.
Full Job Description
Job Description

This Opportunity

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location.

Your Impact

Duties and Responsibilities:
  • Influence the narrative by understanding what needs to be done to support the project vision and initiatives
  • Experience in implementation of document management systems for large/mega programs in design/construction
  • Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
  • Monitor and Manage the Electronic Document Management System(s)
  • Develop and administer the project "Document Management Plan"
  • Develop and administer Document Control Procedures and Training Guidelines
  • Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent.
  • Electronic Document Management Certifications.
  • Work with Project Information Management Systems Team for access, security and troubleshooting.
  • Knowledge of document management process and procedures and systems
  • Perform reoccurring training on Document Management Requirements and EDMS use
  • Implement efficient work-flow process, initiate and track document reviews
  • Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
  • Process Incoming/Outgoing Transmittals and documentation
  • Initiate and track reviews through Bluebeam Sessions
  • Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
  • Optimize Document Control productivity, efficiency, and service quality across all departments.
  • Work with project department leads to ensure timely processing of documentation along with any future updates
  • Produce progress reports as required


Who You Are

Minimum Requirements:
  • Bachelor's degree or equivalent
  • Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
  • Experience in implementing document management systems and procedures for large and mega programs in construction.
  • Certified in e-Builder or InEight
  • Advanced computer and word processing skills using MS Office applications including SharePoint
  • Experience supervising and leading Document Control Team Members
  • Excellent interpersonal, written and verbal communication skills
  • Ability to coordinate several high-priority deadlines simultaneously
  • Maintain confidentiality at all times
  • Excellent written and verbal communication skills
  • Technical knowledge of industry documents, records and data management systems
  • Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures


About WSP

WSP is a Canadian engineering consulting firm that provides services to transform the built environment and restore the natural environment. The firm's expertise ranges from environmental remediation and urban planning, to engineering iconic buildings and designing sustainable transport networks, to developing the energy sources of the future and enabling new ways of extracting essential resources. It has approximately 54,000 employees, including engineers, technicians, scientists, architects, planners, surveyors, program and construction management professionals, and various environmental experts. WSP has offices in more than 40 countries and territories around the world.
Learn more about WSP
Size
54,000 employees
Industry
Technical Services
Founded
1959
* Ladders Estimates

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