WSP

Document Controls Manager

WSP • $88K — $105K *
Corpus Christi, TX 78415In-Person
Real Estate & Construction
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree or equivalent
  • 7-10 years of document control experience in design/construction projects
  • Expertise in implementing document management systems for large/mega projects
  • Advanced proficiency in MS Office applications, especially SharePoint
  • Experience in leading and supervising Document Control teams
  • Technical knowledge of industry document management processes and systems
  • Excellent communication skills, written and verbal.

Responsibilities

  • Develop the project's Document Management Plan
  • Administer Document Control Procedures and Training Guidelines
  • Optimize productivity and service quality across departments
  • Monitor and manage the Electronic Document Management System(s)
  • Initiate and track document reviews and ensure timely processing
  • Retrieving, uploading, and managing document files effectively
  • Provide training on Document Management Requirements and EDMS use.

Benefits

  • Flexible work location in Texas, Louisiana, or Arkansas
  • Opportunity to influence project outcomes
  • Collaborative work environment within Project Controls team
  • Career growth potential within a reputable firm
  • Engaging projects with large/mega program scope.
Full Job Description
Job Description

This Opportunity

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location.

Your Impact

Duties and Responsibilities:
  • Influence the narrative by understanding what needs to be done to support the project vision and initiatives
  • Experience in implementation of document management systems for large/mega programs in design/construction
  • Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
  • Monitor and Manage the Electronic Document Management System(s)
  • Develop and administer the project "Document Management Plan"
  • Develop and administer Document Control Procedures and Training Guidelines
  • Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent.
  • Electronic Document Management Certifications.
  • Work with Project Information Management Systems Team for access, security and troubleshooting.
  • Knowledge of document management process and procedures and systems
  • Perform reoccurring training on Document Management Requirements and EDMS use
  • Implement efficient work-flow process, initiate and track document reviews
  • Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
  • Process Incoming/Outgoing Transmittals and documentation
  • Initiate and track reviews through Bluebeam Sessions
  • Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
  • Optimize Document Control productivity, efficiency, and service quality across all departments.
  • Work with project department leads to ensure timely processing of documentation along with any future updates
  • Produce progress reports as required


Who You Are

Minimum Requirements:
  • Bachelor's degree or equivalent
  • Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
  • Experience in implementing document management systems and procedures for large and mega programs in construction.
  • Advanced computer and word processing skills using MS Office applications including SharePoint
  • Experience supervising and leading Document Control Team Members
  • Excellent interpersonal, written and verbal communication skills
  • Ability to coordinate several high-priority deadlines simultaneously
  • Maintain confidentiality at all times
  • Excellent written and verbal communication skills
  • Technical knowledge of industry documents, records and data management systems
  • Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures


About WSP

WSP is a Canadian engineering consulting firm that provides services to transform the built environment and restore the natural environment. The firm's expertise ranges from environmental remediation and urban planning, to engineering iconic buildings and designing sustainable transport networks, to developing the energy sources of the future and enabling new ways of extracting essential resources. It has approximately 54,000 employees, including engineers, technicians, scientists, architects, planners, surveyors, program and construction management professionals, and various environmental experts. WSP has offices in more than 40 countries and territories around the world.
Learn more about WSP
Size
54,000 employees
Industry
Technical Services
Founded
1959
* Ladders Estimates

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