Job Title:Document Control Specialist
Location:Baton Rouge, LA; On-site
FLSA ClassificationNon-Exempt
Job Description:Orbital Engineering, Inc. is seeking a
Document Control Specialist to support our organization. The Document Control Specialist supports the organization by managing the complete lifecycle of project documentation. This role ensures accuracy, compliance, traceability, and timely distribution of documents across engineering, construction, procurement, and client teams. The position also supports the implementation and ongoing management of Aconex and other electronic document management systems (EDMS).
This is an on-site position that will report to our Baton Rouge, LA Office.Responsibilities:Document Control Operations- Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
- Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
- Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
- Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
- Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
- Ensure all team members are using the most current and approved documents, drawings, and specifications.
System Support & EDMS Administration- Support the configuration and ongoing management of Aconex (templates, workflows, roles/permissions, metadata standards).
- Provide basic troubleshooting for end users and escalate technical issues to IT or system administrators.
- Assist with onboarding new project teams into Aconex or other EDMS platforms.
- Contribute to the development and continuous improvement of document control procedures, naming conventions, folder structures, and quality standards.
Cross-Functional Collaboration- Work closely with Project Managers, Engineers, Designers, QA/QC, Procurement, and Construction teams to facilitate consistent document flow.
- Coordinate with vendors, clients, and subcontractors on document submissions, format expectations, and compliance requirements.
- Support project handover by organizing final documentation deliverables, including as-builts, O&M manuals, and required closeout packages.
Compliance & Quality- Adhere to Orbital's Quality Management System and client contractual documentation requirements.
- Support routine audits of project documentation and help resolve gaps or inconsistencies.
- Maintain organized, accurate, secure document repositories following retention and archival policies.
Other Duties- Please note that this job posting does not list all duties and responsibilities that are required of this job. Duties and responsibilities may change at any time with or without notice
Work EnvironmentMinimum Requirements- 5+ years of document control experience, preferably in engineering, industrial, energy, or construction environments.
- Proficiency with Aconex or other engineering document management systems (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
- Understanding of drawing standards, electronic drawing file types, and AutoCAD or CAD document components.
- Strong computer proficiency, including Microsoft Office (Excel, Word, Outlook, Teams).
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills and the ability to work with diverse technical and non-technical stakeholders.
- Ability to work independently while supporting multiple teams remotely.
Preferred Qualifications- Familiarity with heavy industrial, utility, or EPC project workflows.
- Knowledge of metadata standards, document numbering structures, and QA/QC review processes.
Salary Range:$70,000 - $100,000 annually (based on experience, qualifications, and location)
Benefits:A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.
