AECOM

Document Control Manager

AECOM • $95K — $115K *
Sacramento, CA 95823In-Person
Education, Government & Non-Profit
8 - 10 years of experience
Today
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Job Overview by Ladders

Qualifications

  • BA/BS degree in relevant field (Construction Management, Engineering, etc.) with eight years of related experience.
  • Experience leading document control for large capital improvement programs is preferred.
  • Familiarity with multiple concurrent construction projects within a program setting is preferred.
  • Proficiency with document and project management systems (Procore, Aconex, etc.) is critical.
  • Strong knowledge of document lifecycle processes including version control and naming conventions.

Responsibilities

  • Establish and maintain document control procedures and standards across multiple projects.
  • Manage and organize project document repositories for easy access and retrieval.
  • Administer logs for RFIs, change orders, and other project documentation.
  • Ensure compliance with document control protocols and correct filing practices.
  • Coordinate document control efforts between project teams and stakeholders.

Benefits

  • Comprehensive medical, dental, and vision coverage.
  • Life and disability insurance along with AD&D benefits.
  • Paid time off and various leave options.
  • Flexible work options and well-being resources.
  • Employee stock purchase plan and retirement savings plan.
Full Job Description
Job Description

AECOM is seeking a Document Control Manager to support a major public-sector capital improvement program in California. This position will lead document control activities across a regional portfolio of complex capital projects, helping ensure that project records are accurate, current, organized, and readily accessible throughout the project lifecycle.

Working closely with project managers, program leadership, consultants, contractors, and client stakeholders, the Document Control Manager will establish and maintain consistent document management standards across multiple project teams and firms. This is a program-wide role supporting multiple concurrent projects rather than a single project assignment.

The responsibilities of this position include, but are not limited to:
  • Establish, implement, and maintain document control procedures, file structures, naming conventions, workflows, and quality standards across an assigned portfolio of capital projects.
  • Manage project document repositories and ensure project records are complete, current, properly classified, and easily retrievable.
  • Administer and maintain submittal, Request for Information (RFI), change order, correspondence, and other project document logs.
  • Control drawing, specification, and technical document revisions and help ensure that project teams are working from the most current approved documents.
  • Maintain version control, revision histories, transmittals, and distribution records for project documentation.
  • Manage document repository access, permissions, security protocols, and user roles across multiple consultant and contractor organizations.
  • Coordinate document control activities across project managers, architects, engineers, construction managers, contractors, consultants, and other program participants.
  • Support implementation, configuration, and administration of web-based project management and document management systems.
  • Monitor document control processes and perform periodic quality reviews to identify missing, incomplete, outdated, or incorrectly filed records.
  • Maintain records in accordance with client retention policies, contractual requirements, and applicable public-sector records requirements.
  • Prepare and organize document packages in support of audits, financial or regulatory reviews, public records requests, project closeout, and other formal reporting requirements.
  • Support project closeout activities, including compilation, verification, and turnover of final project records, drawings, specifications, warranties, manuals, and other required documentation.
  • Develop document control procedures, standards, templates, user guides, and training materials.
  • Provide training and technical support to project staff, consultants, contractors, and other users regarding document management systems and procedures.
  • Track document processing performance and support program leadership with reporting related to document status, outstanding actions, and compliance with established procedures.
  • Promote consistent document management practices across the program and identify opportunities to improve workflows, system utilization, and information management.


Qualifications

Minimum Requirements
  • BA/BS degree in Construction Management, Engineering, Architecture, Business Administration, Information Management, or a related field plus eight (8) years of relevant document control, records management, or information management experience supporting capital construction projects, or demonstrated equivalency of experience and/or education.

Preferred Qualifications
  • Experience leading document control activities for large, complex capital improvement or facilities programs.
  • Experience supporting multiple concurrent construction projects within a program or portfolio environment.
  • Demonstrated experience using document management and project management platforms such asProcore, e-Builder, Oracle Aconex, SharePoint, Autodesk Construction Cloud, or similar systems.
  • Experience administering RFIs, submittals, change orders, drawings, specifications, transmittals, and other construction documentation.
  • Strong understanding of document numbering, naming conventions, version control, revision management, and document lifecycle processes.
  • Experience managing document repositories involving multiple consultant, contractor, design, and client organizations.
  • Public-sector, government, judicial, civic, higher education, or institutional capital program experience.
  • Familiarity with public-sector records retention requirements, audit documentation, and public records processes.
  • Experience supporting Design-Build or other alternative project delivery methods.
  • Experience preparing and managing project closeout documentation and final record turnover.
  • Experience developing document control procedures, workflows, standards, and training materials.
  • Strong organizational skills and attention to detail, with the ability to manage large volumes of information across multiple concurrent projects.
  • Strong written and verbal communication skills and the ability to work effectively with multidisciplinary project teams and client stakeholders.
  • Ability to identify document control risks, resolve information management issues, and maintain consistent standards across multiple project teams.


Additional Information
  • Sponsorship is not available for this position


At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

About AECOM

AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, environmental, energy, water and government. With approximately 45,000 employees around the world, AECOM is a leader in all of the key markets that it serves. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering solutions that create, enhance and sustain the world's built, natural, and social environments. A Fortune 500 company, AECOM serves clients in more than 150 countries and had revenue of $8.0 billion during the 12 months ended March 31, 2014.

AECOM Careers

Join AECOM, a premier global team of professionals dedicated to delivering infrastructure and environmental solutions. At AECOM, we are committed to fostering a culture of innovation, leadership, and diversity, making it an ideal place for ambitious individuals looking to advance their careers.

Work You’ll Do

At AECOM, you will be part of a dynamic team that thrives on challenges and is passionate about making a positive impact on the world. Our projects range from building sustainable cities to creating efficient transportation systems, offering a variety of job opportunities to apply your skills and grow professionally.

Explore AECOM’s Diverse Opportunities

Whether you are seeking an internship, a full-time position, or a leadership role, AECOM offers a spectrum of career paths across multiple disciplines. Our global presence provides unparalleled opportunities for professional growth and networking, allowing you to shape your career path in ways only limited by your imagination.

Innovate and Lead

Join a company where innovation and leadership go hand in hand. AECOM is a place where you can lead critical projects, influence strategies, and deliver solutions that contribute to our clients' success. Our leadership and diversity training ensure that you have the tools to lead effectively and inclusively, fostering an environment where all ideas are welcomed and explored.

Be Part of a Great Team

AECOM’s culture is centered on collaboration and excellence. Work alongside some of the brightest minds in the industry, benefiting from a wealth of knowledge and experience that will enhance your professional development. Our team’s diversity fuels creativity and drives innovation, making AECOM a breeding ground for new ideas.

Future-Proof Your Career

AECOM is dedicated to your long-term career development. With access to cutting-edge projects and leading-edge technology, your skills will stay relevant in an ever-evolving industry. Our comprehensive benefits support your health, well-being, and financial security, ensuring you and your family are taken care of.

Join Our Team

Discover the array of job opportunities at AECOM by exploring open positions that match your skills and interests. We are continuously hiring and looking for professionals who are curious, creative, and driven to excel.

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Prepare for Your Future

Ready to advance your career at AECOM? Prepare your resume, hone your interview skills, and connect with us to find out how your aspirations align with our goals. At AECOM, your potential is limitless.

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Learn more about AECOM
Size
51,000 employees
Market Cap
$11.8 billion
Industry
Real Estate & Construction
Net Income
-$200.8 million
Founded
1990
5 Year Trend
-6.3%
Revenue
$13.3 billion
NASDAQ
ACM
* Ladders Estimates

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