Document Control Lead

Cooper Machinery Services

• $80K — $95K *
Houston, TX 77084In-Person
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5+ years in document control or related fields
  • Leadership experience or project management skills
  • Strong knowledge of SharePoint or similar systems
  • Experience managing controlled documentation in technical environments
  • Excellent communication and cross-department collaboration skills
  • Continuous improvement mindset
  • Ability to juggle multiple priorities while ensuring accuracy
  • Intermediate to advanced skills in Microsoft Word and Excel

Responsibilities

  • Develop and maintain document control standards and procedures
  • Support digitization of records and enhance document accessibility
  • Manage documentation in SharePoint and other systems
  • Collaborate with various departments for effective document control
  • Enhance document control processes for efficiency and compliance
  • Monitor revisions and ensure version control across functions
  • Spot and implement opportunities for continuous improvement in document management

Benefits

  • Benefits start on day one, no waiting period
  • Comprehensive medical, dental, and vision insurance
  • Company-paid life and disability coverage
  • Voluntary life, AD&D, and enhanced disability options
  • 401(k) with up to 5% company match, fully vested from Day 1
  • Maternity, parental leave, and fertility benefits
  • Employee Assistance Program for mental health support
Full Job Description
What You Will Do

  • Develop, implement, and maintain document control standards, procedures, and governance practices.
  • Support the organization's ongoing initiative to digitize historical records and improve document accessibility
  • Maintain documentation within SharePoint and other document management systems.
  • Partner with Engineering, Manufacturing, Quality, Field Operations, and other departments to ensure accurate and timely document control.
  • Develop and improve document control processes that increase efficiency, accuracy, and compliance.
  • Monitor document revisions and ensure version control across multiple business functions.
  • Identify opportunities for continuous improvement and implement solutions that strengthen document management processes.


Who You Are

  • 5+ years of experience in document control, records management, quality systems, project administration or related discipline.
  • Previous leadership experience or demonstrated ability to lead projects.
  • Strong working knowledge of SharePoint or similar electronic document management systems.
  • Experience managing controlled documentation within construction, engineering, or technical project environments.
  • Outstanding communication and customer service skills with the ability to collaborate across multiple departments.
  • A continuous improvement mindset and willingness to identify better ways of working.
  • The ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
  • Intermediate to advanced skills in Microsoft Office, specifically Word and Excel


Preferred

  • Experience supporting ISO 9001 quality management systems.
  • Knowledge of document retention requirements and records management best practices.
  • Experience participating in document digitization or process improvement initiatives.


Why Join Us

  • Most benefits are effective on your first day of employment - no waiting period.
  • Comprehensive medical, dental, and vision insurance
  • Company-paid life, AD&D, short-term, and long-term disability coverage (6-month short-term disability waiting period)
  • Voluntary life, AD&D, and long-term disability buy up plan
  • Voluntary benefit plans including accident, critical illness and hospital indemnity insurance plans
  • 401(k) with up to 5% company match, employees are 100% vested on Day 1
  • Maternity and parental leave, Arc Fertility Benefits, and an Employee Assistance Program (EAP) for mental health support.


* Ladders Estimates

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