Division Budget Officer - Enrollment Management & Student Affairs

Job no: 560446
Work type: Staff
Location: Monterey Bay
Categories: MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location)

Classification: Administrator I
Hours: Full-time / 40 hours per week
FLSA: Exempt

Anticipated Hiring Salary Range: $8,267 - $9,000* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: August 6, 2026
Recruitment Status: Open Until Filled

PURPOSE:

Under the general direction of the Executive Director for Budget and Planning, the Division Budget Officer serves with delegated management authority for directing, administering and controlling the Student Affairs and Enrollment Management divisional budget function. This position is responsible for formulating, administering, and enforcing divisional budget policies, financial planning practices, internal controls, resource allocation processes, and budget governance structures. Serving as the principal fiscal management advisor to the Student Affairs and Enrollment Management Vice Presidents, the incumbent directs divisional financial planning, evaluates fiscal risks, determines budget implementation strategies, supervises assigned budget analyst staff, and provides management direction to staff and managers across the divisions regarding budget administration, position control, procurement, contracts, and fiscal compliance. The position is accountable for ensuring that financial resources support divisional and institutional priorities while maintaining compliance with CSU, Chancellor's Office, and University requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Administrative Leadership of the Budget Function

• Directs, administers and controls the divisional budget function, including authority to approve, deny, redirect, or escalate fiscal actions based on divisional priorities, available resources, compliance requirements, and institutional risk.
• Provides management leadership for the development, implementation, monitoring, and administration of operating, capital, trust, auxiliary, and other assigned funds.
• Supervises assigned budget staff, including responsibility for hiring recommendations, work assignments, workload management, training, and coaching, in accordance with university policy.
• Serves as the principal fiscal management advisor to divisional executives and is responsible for translating executive priorities into budget strategies, funding plans, expenditure controls, position funding decisions, and resource allocation actions. Makes management recommendations and implements approved strategies through delegated authority over divisional budget processes, procedures, and fiscal actions.
• Represents the divisions in university budget planning, executive resource allocation, and campus-wide fiscal decision-making processes.

Budget Policy, Governance, and Fiscal Administration

• Formulates, administers, and enforces divisional budget policies, governance practices, financial planning procedures, and internal controls.
• Determines divisional implementation strategies for CSU, Chancellor's and campus fiscal initiatives, exercising discretion in adapting requirements to operations.
• Exercises delegated management authority to approve, deny, redirect, or escalate budget reallocations, position funding actions, expenditure plans, purchase requisitions, invoices and fiscal actions within established authority.
• Ensures accountability, compliance, transparency, and sound stewardship of divisional resources.

Financial Planning and Resource Management

• Directs multi-year financial planning, budget forecasting, position management, and workforce resource strategies and fiscal risk assessment for the divisions.
• Evaluates and determines the fiscal feasibility of organizational changes, new programs, staffing plans, service models, and strategic initiatives.
• Develops and implements funding strategies, budget controls, and executive level resource allocation recommendations that support operational sustainability and institutional priorities. .
• Advises executive leadership on the financial, operational, staffing, and compliance implications of major decisions and strategic initiatives.

Organizational Leadership and Staff Development

• Provides management, direction, training, and guidance to division users on budget processes, reporting tools, fiscal planning practices, position control, and budget policies and procedures;
• Provides management direction to division staff and managers with budget responsibilities, including assigning fiscal deliverables, establishing deadlines, reviewing work products, requiring corrections, and ensuring compliance with divisional and university budget procedures.
• Establishes service standards and accountability expectations for budget support provided to departments, programs, and executive leadership.
• Builds collaborative relationships with division leadership and other Division Budget Officers to promote responsive budget support, service, accountability, transparency, and continuous improvement.
• Leads succession planning, staff development, process improvement, and continuous improvement initiatives for the divisional budget function.

Executive Administration and Campus Representation

• Represents the divisions on fiscal matters with the University Budget Office, Human Resources, Finance, Academic Affairs, Procurement, University Corporation, and other campus partners.
• Serves as the divisional management representative in institutional planning efforts and advises executive leadership on the financial implications of strategic initiatives.
• Develops executive reports, management recommendations, and fiscal briefings that support organizational planning, resource allocation, and executive decision-making.
• Directs or participates in university committees, workgroups, and budget model expansion efforts at the direction of the Executive Director of Budget and Planning.
• Coordinates resolution of complex fiscal, contractual, procurement, budget, position control, and administrative issues involving multiple departments or campus partners.

Other Functions:

1. Participates in university task forces and special projects as required.
2. Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of: principles and practices of administrative and financial management in a public higher education environment; CSU and campus administrative policies, procedures, and compliance requirements; budget development, monitoring, and analysis within an organizational unit; administrative operations related to personnel, procurement, contracts, grants, and reporting; supervisory practices, performance management, and administrative policy implementation; and the organizational structure and operations of budgeting and finance within a comprehensive university.

Skilled in: administrative planning, management, and implementation of complex processes; analyzing budgetary, administrative, and operational data to support informed decision-making; presenting clear, accurate reports and recommendations; managing work across multiple functional areas and priorities; supervising and/or guiding professional staff; and communicating effectively with budget and non-budget stakeholders.

Ability to: exercise sound judgment and discretion in interpreting and applying policies and procedures; manage and oversee administrative operations across functional areas under executive direction; supervise, evaluate, and develop professional staff; interpret policy and translate it into effective administrative practices; identify administrative, fiscal, and compliance risks; and establish and maintain effective working relationships across the campus and CSU system.

MINIMUM QUALIFICATIONS:

Bachelor's degree in business administration, finance, accounting, public administration, or a related field and progressively responsible experience directing or managing budget, fiscal, financial planning, or administrative functions within a complex organization. Experience supervising and directing professional staff, implementing fiscal policy, and providing executive-level consultation.

PREFERRED QUALIFICATIONS:

Master's degree in related fields such as accounting, business administration or public administration. Experience in a higher education institution and/or non-profit organization. Current or prior experience in the CSU system is highly desirable. Experience directing a divisional or college budget function. Experience with position management, strategic resource planning, enterprise financial systems, and organizational change initiatives. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent enterprise financial system; budget and forecasting tools; Microsoft Office Suite, reporting and query tools, and data visualization platforms.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and d