Director, Purchasing
(20824)

Job Summary

The Director of Purchasing manages and coordinates the overall operations of the purchasing department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner, within the parameters of the operational budgets. The Director of Purchasing ensures that the hotel operates within all related local and global office policies and procedures pertaining to the purchasing function including compliance with global purchasing programs and group purchasing initiatives where applicable.

Key Duties & Responsibilities

• Review, evaluate, and approve specifications for issuing and awarding bids to suppliers through RFQ/RFP process; and manage all procurement activities including RFP's (Request For Proposals)

Manage the contract negotiation process, as well as ongoing supplier oversight, to ensure we enter into and maintain cost-effective & well-managed relationships with all suppliers. Regularly meets with vendors to negotiate improved pricing, product quality, and delivery.

Develop strategic multi-location contracts and pricing agreements where possible.

Develop superior working relationships with suppliers and with 3rd parties such as food, beverage suppliers and office equipment suppliers.

Review and approve, as required, purchase order placement at all locations (through online, centralized tools as well as onsite presence) to ensure accuracy, optimum delivery and pricing.

Develop company policies & procedures in regards to purchasing, receiving and inventory management.

Implement & maintain effective systems (reports, processes, tools) to help manage, highlight variances, report, & fix costing issues.

Develop and implement purchasing and contract management instructions, policies, and procedures to support the various business departments & leads.

Provide effective/strategic reporting to global and property directors/GMs (F&B, Hotel, Catering, office supplies, etc) on inventory and costing performance and recommendations.

Conducts meetings, prepares and presents reports, and provides information to identify purchasing requirements, establish business plans and performance objectives, and report performance against plan and business objectives.

Work closely with other Global teams, Special Events, Food & Beverage and Hotel Ops to assist them with developing Drake purchasing guidelines/standards and standard operating procedures.

Assist/support in menu costing & other costing exercises to aid in optimizing/reducing costs.

Developing, maintaining and updating inventory & pricing databases. Development & maintenance of a vendor, product item, inventory and pricing catalogue system.

Communicate with functional departments on any pricing trends, product variations, availability and inventory issues as they occur.

Assist in analyzing data and making purchasing recommendations.

Attend trades shows/industry events when possible to find and offer innovative ideas and products.

Attends internal menu/hotel/catering development meetings to identify new inventory demands, schedules, and procurement needs

Skills, Experience, & Educational Requirements

5+ years' experience in the F&B, Hotel/ Hospitality sector in progressive purchasing roles required

Large operation experience, multi-unit purchasing a strong asset

Demonstrated budget and expense management skills with a proven track record of operating at or reducing targeted expenses

Strong relationship development skills

Exceptional negotiation skills

Excellent administration, interpersonal and communication skills

Must be self-motivated, results-oriented, flexible and able to work in a fast paced environment

Must possess a high standard of integrity and a strong team orientation

Flexible to meet demands of business volumes

Computer literate with proficiency in commonly used Microsoft Office Products (Excel, Word, Outlook)

Knowledge of purchasing, costing, inventory management software/tools a plus

Educational Requirements: College/ University preferred; possible industry certification and/or memberships and relevant professional training

The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to:

• Remaining in a stationary position for long periods

• Constantly operating a computer and other office productivity machinery

• Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods

• Frequent bending, twisting, stooping, reaching, and pulling

• Lifting and carrying of loads weighing up to 75 pounds

• Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.