Posting Details

Position Information

Position Title
Director of Student Employment

Position Type
Regular

Job Number
SA87024

Full or Part Time
full-time 40 hours weekly

Fair Labor Standard Act Classification

Anticipated Pay Range
$115,000 - $135,000

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Director of Student Employment provides strategic leadership and operational oversight for the University's Student Employment Program, including institutional student employment and Federal Work-Study (FWS) programs. This position is responsible for developing, administering, and evaluating student employment initiatives that support the University's mission of student success, experiential learning, and workforce development.

The Director oversees all aspects of student employment, including policy development, recruitment, compliance with federal and institutional regulations, payroll coordination, budget management, and the implementation of systems that support student hiring and employment processes. The Director collaborates with campus departments, Human Resources, Financial Aid, Payroll, and external community partners to ensure student employment opportunities are meaningful, equitable, and compliant.

Responsibilities

Student Employment Program Administration
• Direct and manage the University's student employment program, including on-campus employment and Federal Work-Study opportunities.
• Develop and implement policies, procedures, and best practices that support efficient and equitable student hiring.
• Partner with campus departments identify and develop meaningful employment opportunities that enhance students' academic and professional development.
• Foster relationships with community organizations and employers to expand off-campus employment opportunities when appropriate.

Student Recruitment and Job Placement
• Coordinate student employment recruitment efforts and assist students in identifying employment opportunities that align with their educational and career goals.
• Ensure workforce resource to support onboarding and offboarding peaks and management.
• Provide guidance to hiring managers and supervisors throughout the student hiring process.
• Ensure fair and consistent hiring practices across all campus departments.

Compliance and Regulatory Oversight
• Ensure compliance with all applicable federal, state, and institutional regulations governing student employment and Federal Work-Study programs.
• Monitor student work hours wage rates, earnings limits, and eligibility requirements.
• Ensure training and timely communications with management to prevent negative impact to department budgets.
• Collaborate with Financial Aid and Human Resources to maintain compliance with applicable employment laws and financial aid regulations.
• Maintain accurate documentation and prepare reports for internal and external audits

Training and Professional Development
• Develop and facilitate training programs for student employees and campus supervisors for meaningful impact.
• Promote workplace professionalism, customer service, leadership, communication, and career readiness skills among student employees.
• Provide resources and support that enhance student's employment and post-graduation career success.
• Partner and support the P3 Program with developing goals and mentoring students.

Systems Administration
• Oversee the student employment system, including hiring workflows, electronic personnel records, timekeeping, and payroll processing.
• Ensure the accuracy and integrity if employment data and reporting.
• Identify opportunities to improve operational efficiency through technology and process improvements.

Budget and Financial Management
• Develop and manage the Student Employment Office budget
• Monitor institutional and Federal Work-Study funding allocations.
• Track expenditures and prepare budget forecasts and financial reports.
• Ensure responsible stewardship of university resources.

Leadership and Collaboration
• Supervise Student Employment Office staff and Student Assistants
• Establish goals, evaluate performance, and promote a collaborative and customer-focused work environment.
• Partner with Human Resources Financial Aid, Payroll, Information Technology, Academic Affairs, and other campus stakeholders to support institutional environment.

Required Qualifications

Education
• Bachelor's degree from an accredited institution required in Higher Education Administration, Business Administration, Human Resources, Public administration, or a related field preferred.

Experience
• 6-10+ years of progressively responsible professional experience in higher education, human resources, financial aid, student employment, or a related administrative area.
• 5+ years of supervisory and management experience.
• Experience administering student employment or Federal Work-Study programs is preferred.

Desired Qualifications

Knowledge, Skills, and Abilities
• Strong leadership, organizational, and project management skills.
• Knowledge of Federal Work-Study Regulations and student employment best practices.
• Understanding employment laws, payroll processes, and compliance requirements.
• Experience working with Human Resources information systems (HRIS), applicant tracking systems, payroll systems, and databases.
• Excellent analytical, problem solving =, and decision-making skills.
• Strong interpersonal, communication, and presentation skills.
• Ability to build collaborative relationships across departments.
• Demonstrated commitment to students' success and customer service.
• Proficiency in Microsoft Office Suite and other enterprise software applications.

Special Instructions to Applicants

Minimum Number of References

Maximum Number of References