Description

Position Summary

The Director of Facilities provides strategic leadership and operational oversight for all Minnesota JCC facilities and grounds, ensuring safe, welcoming, efficient, and well-maintained environments that support exceptional member, guest, and staff experiences.

This position is responsible for the planning, maintenance, repair, renovation, and long-term stewardship of the Minnesota JCC's two primary properties:
• The Capp Center, a 110,000-square-foot facility situated on five acres in St. Paul.
• Camp Butwin, a 90-acre day camp property located in Eagan, featuring one year-round lodge, an outdoor pool, recreation areas, trails, utilities, roads, and supporting infrastructure.

The Director also serves as the Minnesota JCC's primary facilities liaison for the Sabes Center, a leased location with separate building facilities management. While the Director does not oversee the building's day-to-day maintenance, they will coordinate closely with the property's facilities management team and internal leaders to address facility issues, communicate operational needs, support projects, and ensure the space meets program and organizational requirements.

This is a highly visible, hands-on leadership role in a lean operating environment. The Director develops and executes long-range capital improvement plans; oversees preventive maintenance programs; manages facility budgets, projects, and vendor relationships; and ensures compliance with all applicable safety and regulatory requirements. At the same time, the Director remains closely engaged in regular site inspections, work-order prioritization, maintenance coordination, and response to urgent facility needs. Success requires a leader who can move comfortably between strategic planning and day-to-day operational problem-solving.

The Director supervises the Facilities Specialist and Camp Caretaker, manages the organization's custodial and security services contracts, and collaborates across the organization to support programs, events, and strategic initiatives.

Key Responsibilities

Strategic Leadership
• Develop and implement a comprehensive facilities strategy aligned with the Minnesota JCC's strategic priorities.
• Create and manage short- and long-term capital improvement plans.
• Evaluate facility systems and infrastructure, making recommendations for replacement, renovation, and modernization.
• Develop annual operating and capital budgets for facilities and property management.
• Identify opportunities to improve operational efficiency, sustainability, and lifecycle management.

Facilities Management
• Oversee the maintenance and operation of:

o The 110,000-square-foot Capp Center and its five-acre campus.

o Camp Butwin's 90-acre property, including the year-round lodge, outdoor pool, roads, trails, recreation spaces, utilities, and supporting infrastructure.
• Serve as the primary organizational liaison with the Sabes Center's property and facilities management team.
• Ensure buildings, grounds, and equipment are maintained to high standards of safety, appearance, and functionality.
• Oversee building systems including HVAC, electrical, plumbing, fire protection, aquatic facilities, security systems, roofing, and mechanical equipment.
• Develop and manage comprehensive preventive maintenance schedules using facility management best practices.
• Respond to facility emergencies and coordinate appropriate repairs.

Capital Projects & Renovations
• Plan, coordinate, and oversee renovation and construction projects from concept through completion.
• Manage architects, engineers, contractors, and consultants.
• Ensure projects remain on schedule, within budget, and meet quality expectations.
• Coordinate projects to minimize disruption to members and programming.

Vendor & Contract Management
• Manage the custodial services contract and monitor vendor performance.
• Oversee the organization's contracted security services, including vendor performance, contract compliance, scheduling, and coordination with organizational leadership to maintain a safe and secure environment.
• Negotiate and oversee contracts for maintenance, landscaping, snow removal, mechanical systems, waste removal, and specialty vendors.
• Evaluate vendor performance and ensure accountability to service expectations.

Team Leadership
• Supervise and develop the Facilities Specialist and Camp Caretaker.
• Establish performance expectations and provide coaching and professional development.
• Foster a culture of accountability, customer service, collaboration, and continuous improvement.
• Coordinate seasonal staffing and contractor support as needed.

Safety & Compliance
• Ensure compliance with OSHA regulations, building codes, fire safety requirements, environmental regulations, and other applicable standards.
• Partner with organizational leadership on emergency preparedness, physical security, and business continuity planning.
• Maintain documentation related to inspections, permits, certifications, and maintenance records.
• Support organizational risk management initiatives.

Organizational Partnership
• Partner with program leaders to support daily operations, special events, and organizational priorities.
• Collaborate with Finance on budgeting and capital planning.
• Work closely with all program departments to ensure facilities meet evolving program needs.
• Serve as a member of cross-functional planning teams for major organizational initiatives.

Why This Role Matters

The Director of Properties and Facilities plays a vital role in creating safe, welcoming, and mission-driven environments where people of all ages can connect, learn, grow, and thrive. Through thoughtful stewardship of the Minnesota JCC's facilities and capital assets, this leader ensures that our buildings and grounds reflect the excellence of our programs while supporting the organization's long-term strategic vision.

Requirements

Minimum Qualifications

Required
• Bachelor's degree in Facilities Management, Construction Management, Engineering, Business Administration, or a related field, or an equivalent combination of education and experience.
• Minimum of 5 years of progressively responsible facilities management experience.
• Experience managing complex facilities and building systems.
• Experience supervising employees and managing contractors.
• Demonstrated success leading renovation and capital improvement projects.
• Strong financial management and budgeting skills.
• Excellent project management and organizational abilities.
• Strong communication, leadership, and relationship-building skills.
• Ability to prioritize competing demands in a dynamic environment.
• A willingness to embrace and support the Minnesota JCC's mission, Jewish culture, values, and commitment to building an inclusive community.

Preferred
• Experience in a nonprofit, community center, educational, recreation, healthcare, hospitality, or campus environment.
• Certified Facility Manager (CFM), Facilities Management Professional (FMP), or similar credential.
• Knowledge of aquatic facility operations.
• Experience with computerized maintenance management systems (CMMS).

Core Competencies
• Strategic Thinking
• Project Management
• Operational Excellence
• Financial Stewardship
• Leadership and Team Development
• Vendor Management
• Customer Service
• Problem Solving
• Collaboration
• Adaptability
• Attention to Detail

Physical Requirements
• Ability to inspect buildings and grounds, including walking extensive properties.
• Ability to climb ladders, access mechanical spaces, and navigate construction sites.
• Ability to lift up to 50 pounds occasionally.
• Availability to respond to facility emergencies outside normal business hours when necessary.