Director of Executive & ESOP Administration

Bank Forward

$110K — $130K *
Fargo, ND 58103In-Person
Finance & Insurance
8 - 10 years of experience
Job Overview by Ladders

Qualifications

  • Bachelor's degree in business, accounting, or finance; MBA preferred.
  • 8+ years of experience in ESOP or retirement plan administration with a focus on executive reporting.
  • Active CPA license desired, adding a layer of financial expertise.
  • Proficient in managing complex employee benefit plans including ESOP and 401(k).
  • Experience with regulatory compliance and audit coordination for retirement plans.

Responsibilities

  • Act as the primary liaison for ESOP administration, managing trustee and valuation firm relationships.
  • Oversee 401(k) plan operations including compliance testing, audits, and disclosures.
  • Manage stock plan activities including grants, vesting, and tax withholding reconciliation.
  • Support 409A and BOLI deferred compensation plan operations and compliance.
  • Prepare and deliver executive summaries and committee materials for the Board.
  • Communicate effectively with participants through notices and educational materials.
  • Maintain compliance controls and coordinate audits with internal auditors.

Benefits

  • Health insurance options including Traditional and High-Deductible plans.
  • Dental and vision coverage available.
  • Medical and Dependent Care Flexible Spending Accounts (FSA) and Health Savings Account (HSA) offered.
  • 401k with employee stock ownership participation.
  • Company paid life and long-term disability insurance.
  • Voluntary paid benefits for personalized coverage.
  • Paid time off and holidays, plus extended medical leave.
Full Job Description


Benefits: Health (Traditional and High-Deductible plan options), Dental, Vision, Medical & Dependent Care FSA, HSA, 401k, Employee Stock Ownership, Company paid Life and Long-term Disability Insurance, Voluntary paid benefits, Paid Time Off, Holidays, Extended Medical Absence Leave.

Work Hours: Full-time, Monday through Friday, 8:00-5:00pm.

Skills / Requirements / Qualifications:

  • ESOP administration: Primary liaison to trustee/valuation firm/TPA; prepare valuation inputs; manage annual statements, distributions, diversification, and participant communications; maintain repurchase obligation model and cash-flow forecasts.
  • 401(k) plan oversight: Coordinate testing (ADP/ACP), audit filings, fee reviews; manage recordkeeper and advisor; ensure timely remittance and disclosures.
  • Stock plan administration: Oversee grants, vesting, exercises, tax withholding, and reconciliations; maintain equity plan records in platform.
  • Deferred compensation (409A) & BOLI: Support plan operations, elections, distributions, and compliance; coordinate with carriers/advisors; maintain policy and performance reviews.
  • Executive & Board reporting: Prepare executive summaries and committee/Board materials; attend key committees as requested; maintain control calendar and dashboards.
  • Participant communication: Draft and deliver clear, timely participant notices, FAQs, and education aligned to plan milestones.
  • Controls & compliance: Maintain auditable workpapers; coordinate with the Internal Auditor on plan audits; monitor regulatory developments and recommend plan updates.
  • Special projects: Execute executive requests (e.g., plan design analysis, benchmarking), improving quality, cycle time, and transparency.
  • Comply with applicable banking, insurance, tax, and investment laws and regulations..
  • Bachelor's degree in business, accounting, finance; Master's/MBA preferred.
  • Minimum of eight years' experience in ESOP/retirement/equity plan administration with executive-level reporting, banking, or ESOP-intensive company preferred.
  • Active CPA license desired.

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