Position Details

Position Information

Recruitment/Posting Title
Director of Administration

Job Category
Staff & Executive - Healthcare

Department
NJMS - Otolaryngology

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Director of Administration in the Department of Otolaryngology, Head and Neck Surgery within the New Jersey Medical School (NJMS).

Chief non-physician executive in the Department of Otolaryngology, Head and Neck Surgery (ENT) charged with the development of a corporate style of operation that supports the tripartite mission of the University and ensures implementation of the Department's strategic plans at the NJMS campus. This individual, in conjunction with the Chair, is responsible for the financial and operational integrity of the Department through the stewardship of institutional resources, the recruitment of faculty and clinical staff, and the implementation of appropriate budget control, business planning and program/practice development strategies. Monitors clinical in-patient and out-patient care and volume to enhance the quality, efficiency, and effectiveness of care delivery. Reporting directly to the Chair of ENT, as well as the Associate Dean, Clinical Operations, this administrator may represent the Chair in various institutional forums including New Jersey Medical School, University Hospital, BHMG and the University at large.

Among the key duties of this position are the following:

• Establishes short and long-range management, organizational, operational, and financial plans to support the department and organization values, vision, customer service, and general objectives at Rutgers NJMS.
• Under the direction of the Chair, is responsible for providing administration and direction to all aspects of the Department.
• Develops Departmental financial policy including the annual budget process, financial strategies, internal financial reporting, and audit controls.
• Manage all administrative functions of the Department including structure, finance, human resources, and operations for Rutgers NJMS.
• Recommends, implements, and oversees faculty salary, production/performance, and incentive systems under the direction of the Chair and within institutional and state guidelines.

FLSA
Exempt

Grade
33S

Salary Details

Minimum Salary
116617.000

Mid Range Salary
154049.000

Maximum Salary
191480.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description
Executives and Directors

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

• A minimum of a Bachelor's Degree in Accounting, Finance, Business/ Public Administration or related field, Master's degree preferred plus eight (8) years of progressively more responsible professional level experience, coordinating administrative activities, expediting programs and assessing personnel preferably in a healthcare, government agency or university environment required.
• Equivalent education, experience and/or training may be substituted for the degree requirement.
• At least three (3) years of experience in a managerial capacity, five (5) years supervisory capacity.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Excellent human relations, communication, organizational, and negotiation skills required.
• Must possess sound judgment, the ability to positively influence others, and knowledge of how to accomplish superior performance in a unionized environment.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS:

• This position requires standing under 1/3 of the time, walking half of the time, requires sitting 2/3 of the time, reach with hands and arms under 1/3 of the time, climb or balance as well as stoop, kneel or crouch less than 1/3 of the time, talk or hear over 2 /3 of the time.
• This position also requires that up to ten (10) pounds of weight be lifted under 1/3 of the time.
• The worker is required to have close visual acuity to perform activities such as: viewing a computer monitor for extensive periods, extensive reading, entering information into computer, and analyzing da ta and figures on spreadsheets.

WORK ENVIRONMENT:

• Moderate noise - business office with computers, printer, telephones, copy machines and fax machines.

Special Conditions

Posting Details

Posting Number
26ST1244

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Newark (RBHS)

City
Newark

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.