Job Description:Position Summary:
Reporting to the AVP of Finance and Controller, the Director leads payroll, accounts payable, employee reimbursements, and the corporate card programs (Travel Card and P-Card). The role manages three payrolls (non-exempt weekly, student biweekly, exempt monthly) and a weekly AP run, using Workday to review and approve work, release payment runs, and improve processes.
The Director is the process owner for Payroll, AP, and Expenses in Workday; builds reports; tests new features; troubleshoots issues; and provides clear campus guidance and training. The position serves as settlement approver for payments (including wire transfers), prepares Forms 1042/1042-S, purchases foreign currency as needed, and maintains state payroll tax registrations. Team includes a Lead Payroll Administrator, an Accounts Payable & Credit Card Administrator, and a Payroll Coordinator.
Responsibilities:
- Lead and develop the Payroll, Accounts Payable, Expense, and Corporate Card functions; Manages service levels, internal controls, and ensures compliance.
- Oversee three payrolls and the weekly accounts payable run; ensure accurate, timely, and compliant processing.
- Review and approve Workday payroll/accounts payable work and payment runs; release settlements and approve wire transfers.
- Serve as campus process owner for Workday Payroll, Accounts Payable, and Expense modules; test new features and resolve issues.
- Build and maintain operational reports and dashboards in Workday.
- Prepares supporting information for the College's annual Form 990 & 990-T.
- Oversee and support the management of the Travel Card and Purchase Card programs, including policy, training, monitoring, and compliance.
- Prepare annual forms 1042/1042-S for eligible international payees.
- Reviews and ensures monthly account reconciliations are completed.
- Assist with year-end audit with preparation of closing entries, audit schedules, and responding to audit inquiries.
- Maintain multistate payroll tax registrations and related compliance (W-2 and tax filings led by the Lead Payroll Administrator).
- Purchase foreign currencies for invoice payments and programmatic needs.
- Lead campus communications and training for areas of management.
- Perform other responsibilities as determined by the AVP for Finance & Controller.
Education & Experience:
- Bachelor's degree in accounting, business, or related discipline.
- Five years' experience in accounting or related field, with experience in payroll administration in a complex not-for-profit environment given the highest priority.
- Supervisory experience and knowledge of payroll tax compliance and reporting requirements for not-for-profit organizations desired.
- Proficiency with spreadsheet applications and desktop software required. Familiarity with modern accounting/payroll software (preferably Workday) a plus.
- Higher education experience; advanced degree in accounting, business, or related discipline; relevant certifications (i.e., CPP) are a plus.
Knowledge, Skills, & Abilities:
- Demonstrated ability to work proactively and productively with a wide variety of stakeholders in a highly collaborative environment.
- Demonstrated experience implementing creative strategies to achieve efficiency and compliance.
- A team player who fosters collaboration within the organization, and has a strong commitment to excellent customer service.
- Well-organized and self-directed individual who exhibits a high level of integrity that inspires trust and confidence.
- Knowledge and experience using current and emerging technology and tools to support and enhance business services.
Compensation Range:$85,000 - $100,000
Benefits: For Benefits Information, please navigate to the following link:
Employment - Work at Hamilton - Hamilton College
