The RoleWe are seeking a hands-on, execution-focused Director, Commercial & Business Operations to build and lead the operational infrastructure supporting Sycle's customer, vendor, partner, and commercial lifecycle.
Reporting directly to the Chief Operating Officer (COO), you will serve as a crucial "player-coach"-leading our Sales Administration team, overhauling manual workflows, strengthening HubSpot governance, and establishing commercial controls across the organization. You will balance setting SLAs and operational roadmaps with personally diving into systems to troubleshoot workflows, clean up data, and document standard operating procedures (SOPs).
Location:Preferred in Denver, CO (hybrid or remote). Open to candidates in Central, Mountain, or Pacific time zones (no East Coast time zones).
Key Responsibilities- Customer Operations & Sales Admin: Lead and structure the team responsible for high-volume transactions-account setups, clinic additions, product activations, subscription changes, billing requests, and credits.
- Process Redesign & Optimization: Audit current workflows to eliminate manual handoffs, processing delays, human error, duplicate data entry, and unclear operational boundaries.
- HubSpot & System Governance: Serve as the primary business owner for HubSpot governance, establishing data standards, workflow logic, custom reporting, and user adoption.
- Commercial & Vendor Controls: Enforce guardrails for pricing updates, discounts, contract routing, activations, and billing handoffs. Manage vendor and partner onboarding, contracts, and renewals.
- Legal & Compliance Coordination: Act as the internal liaison to outside legal and privacy counsel for contract reviews and policy adherence, escalating material issues to the COO.
- ISO 27001/27701 & Audit Readiness: Operationalize the Information Security Management System (ISMS) across daily workflows, leading cross-functional audit preparation, risk remediation, and business continuity playbooks.
- Privacy Operations & Governance: Build and manage workflows for global and state privacy standards (e.g., GDPR, CCPA), including handling DSARs, conducting Privacy Impact Assessments (PIAs), and maintaining data processing records.
- HIPAA Safeguards & Access Control: Enforce administrative safeguards for Protected Health Information (PHI), overseeing routine access control audits, workforce training, and Business Associate Agreement (BAA) execution.
- Third-Party Vendor Management: Establish and lead the vendor evaluation framework to ensure all software, external suppliers, and contractor workflows align with company security, privacy, and regulatory standards.
- Metrics & Cross-Functional Alignment: Establish SOPs, SLAs, and dashboards tracking turnaround times, quality, and capacity. Partner across Sales, Finance, Product, CS, and Marketing to optimize handoffs.
Key Requirements & Qualifications- Experience: 8+ years (Director) in Business, Commercial, Revenue, or Customer Operations. Healthcare tech, EHR, B2B SaaS, or regulated industry experience required.
- Team Leadership & Process Redesign: Proven track record leading operational teams and redesigning high-volume, manual, or complex business processes.
- CRM Mastery: Hands-on experience with CRM administration and governance (HubSpot strongly preferred; Salesforce considered).
- Commercial & Vendor Operations: Experience managing deal-desk controls, contract workflows, customer account administration, and vendor lifecycles.
- Compliance Exposure: Experience coordinating with legal, privacy, security, or compliance teams. Healthcare privacy (HIPAA, BAAs) or vendor-risk experience is strongly preferred.
- Audit: 3-5 years experience managing operational compliance frameworks (ISO 27001, HIPAA, GDPR, SOC 2) with record of successful third-party audits.
- Execution Mindset: A "player-coach" comfortable building operational strategy while working directly in systems, mapping processes, and documenting procedures in a fast-paced environment.
- Stakeholder Management: Ability to work across various stakeholders to keep forward progress, hold stakeholder teams accountable, team player
Sycle Benefits- Medical, Dental, and Vision: Sycle pays 100% of the employee-only premium for base plans.
- Flexible Spending Accounts (FSA): Pre-tax options for Health ($3,400/yr max) and Dependent Care ($7,500/yr max).
- Life & Disability: Voluntary Life/AD&D; Short-Term Disability (60% up to $2,000/week) and Long-Term Disability (60% up to $7,500/month).
- 401(k) with Matching: 100% match on the first 3% of salary deferrals, plus a 50% match on the next 2%, with no vesting schedule.
How to ApplyTo apply, please submit your resume. If you're going to submit a cover letter please focus on how your previous experience relates to this role and why you would be a good fit.
Submission Requirement: You must include a link to your LinkedIn profile both within your resume document and in the designated application field.
