Salary : $81,791.88 - $99,418.20 Annually
Location : Montclair, CA
Job Type: Full-Time
Job Number:
Department: Administrative Services
Division: City Clerk
Opening Date: 08/20/2026
Closing Date: 9/10/2026 6:00 PM Pacific
FLSA: Determined by Position
Bargaining Unit: MCCEA

The contents of the job bulletin should not be construed as an implied contract. All information is subject to change and the City is not bound to any information or errors contained in the bulletin.

This posting may close earlier than the indicated closing date if an excessive number of applications is received. The closing date may also be extended, or the job may be re-posted if an insufficient number of applications is received during the initial posting period.
Job Description
Under direction of the City Clerk, assists with operations of the City Clerk's Office, City Manager's Office, and Administrative Services Department; performs duties related to the citywide Records Management Program; and performs a wide variety of complex administrative and clerical duties in the City Clerk's Office and Administrative Services Department.

Essential Job Duties
The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.
Operates a variety of office equipment including computers, telephones, printers, scanners, fax machines, and copiers in the performance of duties; performs reception duties for the offices of the City Clerk, City Manager, and City Council, and assists with reception for the Administrative Services Department; receives telephone calls and complaints from the public and provides direct assistance to callers, or routes or refers them to the appropriate departments, individuals, or outside agencies as necessary; screens calls and visitors for the City Clerk and City Council; books travel arrangements, schedules appointments, and organizes meeting schedules for the City Clerk, City Manager, Administrative Services Director, and City Council; compiles, prepares, distributes, and posts agendas and related materials and prepares minutes for meetings of the City Council and other legislative and advisory bodies of the City as directed; prepares routine reports related to City Clerk and Administrative Services Department matters; updates and maintains the citywide Records Management Program including providing training and assistance to departments with records retention schedules, coordinating the annual destruction of obsolete records, maintaining inventories and databases of records stored on- and off-site and in electronic format, and receiving, tracking, and routing Public Records Act requests; assists with the notification and monitoring of elected and appointed officials' legally required training; accepts and maintains Fair Political Practices Commission forms filed by elected and appointed officials, employees, political committees, and candidates for public office; performs moderately complex research, data collection, and report preparation; prepares a variety of moderately complex documents, letters, and reports in draft and final form using a personal computer and word processing software; assists the City Clerk in the conduct of municipal elections; updates information and posts notices on the City's website as needed; serves as Acting City Clerk when assigned; attends City Council, Committee, and Commission meetings as requested; performs related duties as required or assigned.
MARGINAL DUTIES

Performs certain official duties on behalf of the City Clerk in their absence.
ORGANIZATIONAL RESPONSIBILITIES

This class reports directly to the City Clerk.

Qualifications, Knowledge, Skills, and Abilities
Knowledge of:
Pertinent federal, state, and local laws, codes, and regulations for transparency in public agencies such as the Brown Act, Public Records Act, and Political Reform Act; organization and functions of municipal government, and the legal responsibilities of city clerks in the state of California; good recordkeeping principles, procedures, and practices; professional writing techniques with proper use of English including spelling, punctuation, and grammar; computers and Microsoft Office applications, including Word, Outlook, and Excel.
Skills/Abilities to:
Adapt to a high-volume, fast-paced working atmosphere; exercise a high degree of initiative to plan, organize, prioritize, and perform duties with minimal supervision; work independently to meet deadlines; establish and maintain positive, cooperative, and effective working relationships with coworkers, elected and appointed officials, and the public; collaborate effectively with staff in other departments; handle sensitive situations with tact and discretion; understand and follow verbal and written direction, and communicate in a clear and concise manner in English, both verbally and in writing; communicate effectively and respectfully with staff, officials, and the public, both in-person and on the telephone, while providing excellent customer service; interpret and apply City policies and procedures; research information about federal, state, and local laws; research and write clear and factual reports; take detailed written notes during meetings; operate standard office equipment, a personal computer, and relevant software in a Windows operating system environment; proficiently utilize common software applications, including Microsoft Office, and specialized applications, such as Laserfiche and Next Request; assist with organization, maintenance, supervision, and implementation of the City's Records Management Program consisting of complex paper and electronic filing systems, retention schedules, and archival procedures; assist in planning and administering municipal elections; and perform simple math such as addition, subtraction, multiplication and division.
Typing Speed: 45 net words per minute

Minimum Typing Speed: 45 net words per minute. ! You may only submit your application once. Not including a valid typing certificate will automatically disqualify you from the process. Please read the carefully. ONLINE TYPING TEST CERTIFICATES ARE NOT ACCEPTED. TESTS MUST HAVE BEEN COMPLETED WITHIN THE LAST 1 YEAR.

EDUCATION AND EXPERIENCE

A high school diploma or GED is required, in addition to any combination of education, experience, and training that would likely provide the required knowledge, skills, and abilities to perform the job. Some typical avenues to obtain the necessary knowledge, skills, and abilities would be:
Education: A Bachelor's Degree in English, Public Administration, Political Science, or other relevant field, or in the process for completion of such a degree within one year of hire; completion of at least one session of the Technical Training for Clerks (TTC) or Nuts and Bolts seminars offered by the California Municipal Clerks Association (CMCA), or compleition of several single-topic educational seminars offered by CMCA, the International Institute for Municipal Clerks (IIMC), or a similar organization.
Experience: At least three years working for a City, District, or County Clerk's Office; or at least five years performing complex administrative duties, customer service, and public relations for a government or nonprofit agency. Direct experience working with elected officials or a board of directors performing functions related to the conduct of meetings such as preparing and posting related agendas and notices and composing minutes; managing paper and electronic records using best practices for records management and responding to requests for public records; and assisting with the conduct of elections.
Certifications: Holding a Certified Municipal Clerk (CMC) designation from IIMC is highly desirable. Intermediate proficiency or fluency in Spanish is highly desirable. A current and active commission as a California Notary Public, or the ability to obtain such within six months of hire, is required.
PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting including use of standard office equipment, such as a computer and copy machine; to operate a motor vehicle; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. May be exposed to outside weather conditions, including heat, cold, wind, rain, and other conditions. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
LICENSE

Possession of a valid California driver's license and proof of insurability is required.

Full-time employees are currently covered by the California Public Employees' Retirement System. The City contributes to medical, dental, and vision health plans for the employee with family coverage available. A term life insurance policy is paid by the City, as well as a long-term disability plan. To encourage employees to further their education in job-related fields, an educational subsidy is available upon completion of one-year probation.

Nonshift employees receive 80 hours of vacation after one year of service; 120 hours after five years of service; 160 hours after ten years of service; and 200 hours after 20 years of service. Shift employees receive 145.21 hours of vacation after one year of service; 217.79 hours after five years of service; and 290.40 hours after ten years of service. Sick leave accumulates at the rate of eight hours per month. The City may credit an employee who is coming from another governmental agency with one half of his/her accumulated sick leave up to a maximum of 240 hours. Presently, 104 hours of paid holidays are provided each year for nonshift employees and 157.29 hours of paid holidays are provided each year for shift employees.
01

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

02

Which of the following licenses, degrees, and/or certificates do you currently have?

• Degree in Public Administration or related field
• Certified Municipal Clerk (CMC)
• Master Municipal Clerk (MMC)
• California Professional Municipal Clerk (CPMC)
• Certified Records Manager (CRM)
• California Notary Public
• None

03

Which of the following licenses, degrees, and/or certificates are you currently pursuing and will obtain within 1 year? (do not select those you already have)

• Degree in Public Administration or related field
• CMC
• MMC
• CPMC
• CRM
• None of the above

04

Have you ever been a member of the City Clerks Association of California ?

• Yes
• No

05

Have you completed any Technical Training for Clerks or other courses offered by the City Clerks Association of California, or any Board Clerk/Secretary courses? If so, please attach your Certificate(s) of Completion with your application.

• Yes
• No

06

How many years of experience do you have working in a government office?

• None
• Less than 1 year
• 1 to 2 years
• 2 to 3 years
• 3 to 5 years
• 5 or more years

07

How many years of experience do you have working in a City Clerk or Board Clerk's Office?

• None
• Less than 1 year
• 1 to 2 years
• 2 to 3 years
• 3 or more years

08

In which areas do you have experience? Check all that apply.

• Working with elected officials
• Agenda and minute preparation
• Administration of local elections
• Drafting and publishing legal notices
• Records management
• Responding to requests for public records
• Recording documents with the County Recorder's Office
• Recruitments for public committees, commissions, and boards
• Writing reports for council or board meetings
• Customer service and phone reception
• None of the above

09

If you indicated having professional experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
10

The minimum typing speed required is 45 Net WPM. A typing certificate that was issued within the past 12 months must be attached to your application and must show the reported typing speed. ONLINE TYPING TESTS/CERTIFICATES WILL NOT BE ACCEPTED (ex: typing.com). See the job flyer for typing test/certificate requirements. Do not submit your application until you have obtained and attached it to your application.Is your tested typing speed at least 45 net words per minute (WPM)?

• Yes
• No

11

Which software, applications, and/or processes do you have experience with? Check all that apply.

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Adobe Acrobat Pro for editing PDFs and creating forms
• Agenda and meeting management systems
• Website content management
• Neogov (online recruitment management)
• Laserfiche (electronic document management system)
• Netfile (management of FPPC documents and filings)
• NextRequest (management of public record requests)
• None of the above

12

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplementa