5+ years in contracts, compliance, licensing, legal administration, or corporate governance
Strong organizational and project management skills
Ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Advanced proficiency with Microsoft Office, especially Excel and SharePoint
Experience with multi-state contractor licensing preferred
Background in construction, engineering, or environmental industries preferred
Responsibilities
Oversee full lifecycle of contract administration from routing to secure storage
Maintain and enhance the company's contract management system
Manage contractor licensing and corporate compliance for multiple states
Coordinate Secretary of State registrations and business registrations
Administer insurance and risk documentation including Certificates of Insurance
Support vendor and client compliance through prequalification platforms
Develop compliance calendars, procedures, and dashboards for leadership
Benefits
Collaborative work environment with cross-functional teams
Opportunities for professional growth and development
Access to advanced contract management software
Involvement in compliance and governance projects
Focus on technology and workflow improvement
Full Job Description
Responsibilities
Oversee the full lifecycle of contract administration, including receipt, routing, approval, execution, and secure storage of contracts.
Maintain and improve the company's contract management system, ensuring accurate tracking of key dates, renewals, and compliance requirements.
Manage contractor licensing and corporate compliance across multiple states and legal entities, including new applications, renewals, amendments, and monitoring regulatory changes.
Coordinate and maintain Secretary of State registrations, annual reports, and business registrations for new jurisdictions.
Administer insurance and risk documentation, including Certificates of Insurance, surety bonds, and coordination with brokers and project teams.
Support vendor and client compliance by maintaining prequalification platforms (e.g., ISNetworld, Avetta, Veriforce, Highwire) and coordinating documentation for onboarding and qualification requests.
Develop and maintain compliance calendars, standardized procedures, and reporting dashboards for executive leadership.
Identify and implement opportunities to improve workflows through technology and automation.
Collaborate closely with Legal, Risk Management, Accounting, Operations, Business Development, and Human Resources to support compliance and business expansion initiatives.
Assist with special projects related to corporate compliance and governance as needed.
Qualifications
Bachelor's degree or equivalent experience.
5+ years of experience in contracts, compliance, licensing, legal administration, corporate governance, or related fields.
Exceptional organizational and project management skills, with strong attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Advanced proficiency with Microsoft Office, especially Excel and SharePoint.
