Job Title:Coordinator of Finance
Calendar Days: 226
Reports to: Chief Financial Officer
Pay Range: $76,354-$103,942
Dept./School: District
Pay Grade: AP5
Date Revised: August 2024
Funding Source: Local
Primary Purpose: Direct and manage the business operations of the district including accounting, payroll, purchasing, and tax collection.
Qualifications: Education/Certification: - Bachelor's degree in a business, accounting or other related field
Special Knowledge/Skills: - Knowledge of budgeting, accounting systems, and payroll processing
- Working knowledge of financial applications and accounting
- Ability to use software to develop spreadsheets and perform data analysis
- Ability to implement policy and procedures
- Ability to interpret data
- Ability to manage budget and personnel
- Strong organizational, communication, public relations, and interpersonal skills
Experience: 5 years experience in accounting or bookkeeping
Major Responsibilities and Duties: Fiscal Management - Ensure preparation and integrity of all district general accounting records and related financial reports using accepted standards for school accounting as prescribed by Texas Education Agency.
- Assist in the preparation of the budget and development of long- and short-range objectives for the business operations of the district.
- Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual.
- Administer the district's budget and ensure that operations are cost-effective and funds are managed wisely. Prepare all budget adjustments, additions, and deletions.
- Assist the district's independent and internal auditors in conducting periodic audits.
- Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance.
- Determine cash available for investment and payment of bills based on daily analysis of cash flow.
- Prepare monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts. Review activity fund and imprest accounts.
- Work with district personnel to project student enrollments, staffing needs, building and facility needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement.
- Plan and conduct need assessments for improvement of district business operations. Ensure that business operations support the district's goals and objectives and provide leadership to achieve cost-effective practices throughout the district.
- Assist with administration of the business office budget and ensure that programs are cost effective and funds are managed prudently.
- Review and verify accuracy of journal entries, accounting methods and procedures.
Policy, Reports, and Law - Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations.
- Compile, maintain, and file all physical and computerized reports, records, and other documents required.
- Follow district safety protocols and emergency procedures.
Purchasing and Inventory - Maintain accurate and current inventory records of the district's fixed and movable assets and oversee maintenance of a timely replacement cost-asset listing for insurance purposes. Organize and conduct sales to dispose of surplus and salvage equipment.
- Oversee the preparation of bids and bid specifications. Receive and analyze bid proposals and prepare written recommendations. Verify compliance with various purchasing procedures, such as bid requirements and cooperative purchasing.
Other - Attend board meetings and make presentations when appropriate and/or requested.
- Perform all other tasks assigned by the supervisor.
- Maintain confidentiality.
Personnel Management - Develop training options and/or improvement plans to ensure exemplary business operations.
Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
