Job Title:
Coordinator, Global Partnerships & Premier Experiences

Requisition ID:
R028086

Job Description:

Job Title: Coordinator, Global Partnerships & Experiences

Reporting To: Senior Director, Global Partnerships & Experiences

Department: Marketing

Location: Santa Monica, California

Your Mission

The Coordinator, Global Partnerships & Experiences will play a key role in supporting the team across its two core pillars: Strategic Partnerships and Marketing/Premier EmployeeExperiences. This team is a part of the Marketing organization.

This role will provide dedicated administrative, operational, and logistical support across the team, helping ensure programs, events, broadcasts, partner fulfillment and activations are organized and executed successfully. The Coordinator will work across a wide range of projects and stakeholders, gaining exposure to partnership development and fulfillment, live and broadcast production, experiential activations, and internal programming.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced, highly collaborative environment.

This position is based in our Santa Monica, California office and follows an in-office work model of four days per week. Working arrangements may evolve based on business needs.

What you bring to the table

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

Experiences, Events & Broadcasts

• Support scheduling, calendar management, and coordination for recurring programming, including internal broadcasts and other key programs, as well as one-off events and experiences.
• Maintain the team's Project Tracker, ensuring timelines, dates, locations, owners, and key project information remain current and visible to stakeholders.
• Coordinate across a variety of cross-functional teams to support project timelines, meetings, deliverables, and event execution.
• Provide hands-on production support for live events, experiential activations, and broadcasts, including serving as a broadcast or production runner as needed.
• Assist with vendor coordination, venue logistics, production schedules, guest and attendee logistics, and other event-related needs.
• Support pre-production planning, onsite execution, and post-event wrap-up to help ensure programs run smoothly from start to finish.

Global Partnerships

• Provide administrative and logistical support across the team's portfolio of global partner accounts.
• Support Business Development efforts, including meeting coordination, materials preparation, research, and internal follow-ups.
• Assist with partner fulfillment, helping track contractual deliverables, timelines, approvals, assets, and other partnership obligations.
• Coordinate meetings and communications across internal stakeholders and external partners as needed.
• Maintain organized records and trackers for partner activity, deliverables, and key milestones.

Team Operations & Administration

• Provide administrative support for contracts, purchase orders, invoices, and other processes moving through the team.
• Assist with budget tracking and reconciliation, maintaining accurate records of project and program expenses.
• Coordinate with Finance, Procurement, Legal, and other internal teams to help move contracts, vendors, POs, and invoices through established processes.
• Maintain team documentation, trackers, calendars, meeting notes, and other organizational resources.
• Identify opportunities to improve team organization, processes, and workflows.

Minimum Requirements

• Relevant experience (1+ year) in events, experiential marketing, partnerships, production, marketing, communications, or a related field; internships and equivalent experience welcomed.
• Exceptional organizational skills and incredible attention to detail, with the ability to manage multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Comfortable working across many stakeholders, including senior leaders, cross-functional teams, external partners, agencies, vendors, and production teams.
• Proactive, resourceful, curious and willing to jump in wherever needed to help the team succeed.
• Ability to thrive in a fast-moving environment where priorities may shift quickly.
• Experience with project management and collaboration tools and proficiency with Microsoft Office and Google Workspace.
• Interest or experience in entertainment, gaming, technology, live events, partnerships, and/or experiential marketing.
• Willingness to support events and broadcasts, including occasional early mornings, evenings, or travel as required.

What Success Looks Like

The successful Coordinator will become a trusted operational partner across the Global Partnerships & Experiences team-someone who helps keep projects moving, anticipates needs, brings organization to complex initiatives, and is equally comfortable supporting a partner meeting, creating presentation decks, tracking a budget, or jumping in to help execute an event.

Over time, this role offers the opportunity to develop experience across strategic partnerships, experiential marketing, live and broadcast production, and employee-facing programming, providing a strong foundation for growth within the Global Partnerships & Experiences organization.

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/.

In the U.S., the standard base pay range for this role is $27.42 - $50.72 Hourly. These values reflect the expected base pay range of new hires across all U.S. locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed. While we strive to provide competitive offers to successful candidates, new hire compensation is negotiable.