Posting Details
Position Information
Position Title
Coordinator - Financial Training and Audit
Posting Number
ES1823P
Job Posting Open Date
08/14/2026
Job Posting Close Date
08/21/2026
Anticipated Layoff Start Date #1
Anticipated Layoff End Date #1
Anticipated Layoff Start Date #2
Anticipated Layoff End Date #2
Position Start Date
09/01/2026
Position End Date
Location
Lansdowne
Building
Paul
Applicant Portal Position Category
Support Staff
Employee Group
Support Staff (CUPE)
Pay Grade
Pay Grade 14
Salary
$37.28 - $39.95 per hour
Number of positions to be hired under this posting
1
Additional Pay Considerations
3% Teaching stipend
Days of the Week
Monday to Friday
Work Schedule
8:00am - 4:00pm
Hours per Week
35
Additional Work Arrangements
TBD
Position Type
Continuing Full Time
Position Reason
Replacement
Posting Type
Employees & General Public
Division/School
Finance
Department
Finance
Job Description
GENERAL STATEMENT
Under the direction of the Director and as a member of the Finance department's leadership team, the Coordinator is responsible for maintaining a global and integrated view of the Colleague Finance accounting system, Colleague student registration system, business processes, relationship to other systems modules, and the interface with business processes in other departments across the college. The Coordinator is responsible for maintaining integrity of college's financial records, including student registration and payment records, to support the financial operations of the college including accounting, audit, planning and reporting activities. Demonstrating initiative and pride in performance, the Coordinator will contribute positively to a respectful and constructive work environment.
TYPICAL DUTIES
Must be able to perform the duties of the Financial Accounting Transaction Officer, Accounts Receivable Officer, Accounts Payable Officer and in addition:
• Coordinates the review, publication, and implementation of streamlined processes and procedures for all Finance modules and related applications throughout the college;
• Provides expertise and support for other financial systems with the College Foundation, College Bookstore or other ancillary services;
• Manages and conducts business process reviews for all financial systems (in Finance and other departments) to ensure a coordinated approach, consistent practice, and effective operations;
• Liaises with other module user groups (Student Services, Human Resources and ITS) to resolve core and integration issues;
• Coordinates, develops and implements Finance and Student module testing protocols for accounts receivable and/or cash receipts;
• Coordinates the delivery of Finance module training including assessing needs, developing, and scheduling training college-wide;
• Develops and provides ongoing training and support on payables, receivables, and general ledger activities;
• Researches, plans and coordinates Finance system enhancements to automate functions and improve self-serve functionality college-wide;
• Analyzes ad hoc reporting and data extraction requests and determines best solutions;
• Responds and provides guidance to enable timely responses and resolutions to issues arising from systems or business process challenges;
• Represents the department on college-wide committees for Colleague system operations;
-Promotes and ensures a high level of service to facilitate sound financial practices
• Participates in the development and implementation of service standards, improvements, and tools to meet departmental and college goals;
• Demonstrates and mentors for service excellence as well as coaches employees to meet service expectations, departmental goals and objectives;
• Monitors service effectiveness, initiates service reviews and provides responsive improvements to services, according to operational needs;
• Resolves issues or complaints referred by staff or students in a satisfactory manner;
• Brings forward issues related to internal controls and related procedure/policy development that require consultation and consideration of the management team;
• Uses published or researched best practices to improve provision of service;
• Prepares reports using computer tools or manual tools for Director of Finance and other college personnel when necessary;
• Gathers and analyzes client feedback in order to propose enhancements to documentation, web information and business processes;
Leads the effective operation of the functional area
• Takes a leadership role by being knowledgeable of functions, business processes and changes within the college's financial operations and communicates these to workgroup members;
• Administers team workload to meet deadlines and departmental/college goals;
• Leads regular staff meetings and provides ongoing advice, guidance or instruction to staff
• Responds appropriately to unforeseen circumstances;
• Determines the best method to distribute information/resources and who should receive information and resources;
• Identifies accounting and technical support requirements, both internal and external, to support internal controls and related business processes;
• Coordinates annual T4A process as well as monthly and annual accounting system close process;
• Develops an annual calendar detailing workgroup activities and timelines;
• Reviews and develops content for departmental publications/website and support material;
• Implements Colleague testing protocols identified for Finance and related departments;
• Develops, promotes and supports an effective working relationship with schools and departments;
• Liaises with Financial Analysts and other departments to ensure the accurate and timely provision of information;
Manages the recruitment, orientation, supervision and development of employees
• Develops and reviews job descriptions and training plans to ensure they meet department and college needs in consultation with the Director;
• Develops the hiring process and selection criteria, in accordance with collective agreements, to meet service expectations and position requirements;
• Defines performance objectives for staff members in consultation with the Director and assists staff in meeting these objectives through professional development opportunities as required;
• Liaises with Human Resources, union representatives and management to ensure matters related to collective agreements are handled in an appropriate and consistent manner;
• Conducts employee performance reviews in accordance with college practices;
• Recommends approval of vacation, time off, professional development requests or leaves of absence for direct reports in consultation with Director;
• Proactively supports and mentors staff through organizational change;
Identify needs for departmental development and lead project work to achieve departmental and college goals
• Contributes to decision making and planning related to policy, business processes, identifying projects and setting new directions within the Finance department;
• Leads projects and implements new procedures, policies and system enhancements;
• Liaises with other post secondary institutions, professional organizations, and other relevant committees or organizations as necessary;
• Performs other related duties similar in scope and complexity.
Qualifications
Successful completion of a police information check is required.
Bachelor's degree and a two-year Accounting diploma plus six years experience within a computerized accounting environment, including supervisory experience, or an equivalent combination of education and experience.
• Comprehensive knowledge of financial information and accounting systems, business management theories and practices, GAAP and federal and provincial tax regulations
• Proficiency in a Windows/MS Office environment and advanced knowledge and competence in the provision of service using spreadsheets and databases
• Proficiency in using data extraction and reporting tools
• Good working knowledge of a multi-component enterprise management system (Datatel Colleague) including accounts payable, accounts receivable and general ledger system
• Demonstrated sound judgment, exceptional problem-solving and analytical skills, ability to prioritize, strong time-management skills, accountability for decisions and exceptional interpersonal skills.
Supporting Truth & Reconciliation Commission's Recommendations
Capabilities
The core capabilities are required for all positions at the college.
Focus on Students and Their Success (Core)
• We all have a role to play in promoting and supporting students - directly or indirectly - contributing to their success, education and transition as they build their path to the future.
Cultural Alignment (Core)
• Inclusion and respect align with Camosun's traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.
Fostering and Nurturing Relationships (Core)
• Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.
Posting Detail Information
Open Until Filled
Posting Information
Special Instructions to Applicants
Regular employees and term employees, who have successfully completed their probationary period as of the closing date of the posting, as stated in the CUPE Collective Agreement, shall be considered prior to all others.
Additional Information
Quick Link for Direct Access to Posting
https://camosun.peopleadmin.ca/postings/9001
