Job Title: ControllerDepartment: Finance and Accounting
Direct Supervisor: Chief Financial Officer
Supervisory Position: Yes
FLSA Classification: Exempt
Position Summary The Controller serves as the chief accounting officer for Associated Students, Inc., overseeing all financial operations, internal controls, compliance, and fiscal stewardship for a complex nonprofit auxiliary organization. This role manages accounting and financial reporting for ASI and its operating entities-including the Children's Center, Student Recreation Center, and Conference Center-and ensures accurate consolidated financial statements which also include other ancillary operations and Student Clubs. The Controller also maintains and updates ASI's Business Procedures to ensure operational consistency, compliance, and alignment with CSU and campus auxiliary requirements.
Essential Duties and Responsibilities:Financial Management & Reporting- Direct all accounting operations including general ledger, AP/AR, payroll, cash management, investments and fixed assets across ASI and its operating entities.
- Oversee accounting and reporting for the Children's Center, Student Recreation Center, and Conference Center, and many other financial operations including Student Government and all organizational activities. Manage full cycle accounting functions for the student clubs on campus as fiduciary.
- Oversee all capital expenditures ensuring proper classification. Responsible for organizing, managing and reporting for the Wellness Initiative, a 250M project in the planning stage.
- Coordinate with the Accounting Manager in performing the monthly close process, ensuring timely reconciliations, journal entries, and financial statement preparation.
- Review and approve the Accounting Manager's work related to campus financialcoordination, including fee revenue reconciliations, transfers, campus billing, and financial compliance matters.
- Supervise the relationship and deliverables with the campus, ensuring ASI meets all reporting deadlines, financial obligations, and compliance requirements.
- Prepare monthly, quarterly and annual consolidated financial statements, including eliminations and intercompany reconciliations.
- Lead annual audit preparation and coordinate with external auditors and campus auditors.
- Ensure timely completion of tax filings, regulatory reporting, and compliance documentation.
- Monitor financial performance, prepare project based financials and review with stakeholders to analyze variances, and provide strategic operational insights working with the Chief Financial Officer.
Budgeting, Forecasting & Stakeholder CommunicationBudget Leadership & Strategy:- Lead the end-to-end annual budgeting process, establishing timelines, guidelines, and modeling tools for all operational and program budgets.
- Partner with department heads and program directors to collect, review, and analyze budget requests, ensuring alignment with organizational priorities and funding constraints.
- Responsible for the capital budget including deferred maintenance and other long term use assets. Monitor funding and ensure adherence to Board requirements.
- Present the consolidated annual budget to the Executive Leadership Team and Board of Directors/Finance Committee for review, iteration, and final approval.
Monthly and Ongoing Management:- Provide monthly budget-to-actual reporting with detailed variance analysis for executive-level review.
- Present financial results to leadership and governing bodies, highlighting trends, risks, and recommended actions.
- Communicate regularly with all budget stakeholders to ensure budget performance is monitored and tracked throughout the fiscal year.
- Partner with department leaders to resolve variances, adjust forecasts, and maintain fiscal discipline.
- Provide financial modeling, multi-year forecasting, and scenario analysis.
Internal Controls & Compliance- Maintain robust internal control systems across all ASI entities.
- Ensure compliance with ASI governing documents and that they align with CSU policies, campus auxiliary regulations, and federal/state laws.
- Conduct periodic reviews of control operations and update as appropriate including use of new technologies.
Cash, Investment, and Asset Management- Manage daily cash flow, banking relationships, and investment activities. Oversee the treasury function and utilize best practices in maintaining use of cash.
- Oversee fixed asset tracking, depreciation, and capital project accounting across all ASI entities.
- Ensure proper stewardship of student fee revenue and other funding sources. Ensure proper management of grants and reporting of grants.
Leadership & Team Management- Supervise accounting staff and foster a culture of accuracy, accountability, and continuous improvement.
- Provide training to ASI staff on financial policies, procedures, and compliance requirements.
- Collaborate with cross-functional teams to support organizational initiatives.
- Hire, train, evaluate all team members and provide leadership to foster problem solving and a customer service orientation for the department.
Business Procedures Management- Serve as the primary owner of ASI Business Procedures.
- Maintain and update all financial, operational, and administrative procedures.
- Ensure procedures reflect current practices, regulatory changes, and audit recommendations.
- Implement documentation standards, version control, and communication protocols for updates.
- Train staff on new or revised procedures to ensure consistent compliance across all ASI entities.
Systems & Technology- Oversee financial systems including ERP/accounting software (e.g., Sage Intacct).
- Ensure data integrity, system security, and efficient workflow design.
- Lead process automation and technology improvements.
- Review and implement best practices for the payroll operation utilizing Dayforce for seamless operation and enhanced controls.
Supervisory Responsibilities: This position will supervise multiple full-time staff.
This role has the authority to perform or effectively recommend the following functions for the employees listed above:
- Make decisions on hiring, terminating, or effectively recommend such actions.
- Assigning work, designating tasks, or giving significant duties to employees using independent judgment and discretion.
- Reward or discipline employees, including issuing written warnings, or making recommendations for promotions or disciplinary action.
- Direct employees by deciding which employees will perform a task and the order in which tasks are completed using independent judgment and often considering the individual employee's skills and aptitudes.
- Adjust employee grievances.
- Authority to transfer, suspend, lay off, or recall employees, which includes managing time off requests and leaves of absence.
This role is held accountable for the performance of the employees they supervise and if employees under this position's supervision have performance failures, that may lead to a negative impact on this position's employment with ASI.
REQUIREMENTSEducation & Experience: - Bachelor's degree in Accounting, Finance, Business Administration, or related field. required or equivalent combination of education and experience.
- 7-10 years of experience as a Controller or senior accounting leader in a mid-sized nonprofit organization with approximately $50M in annual operations.
- Preferred
- CPA, CMA, or MBA.
- Experience in higher education, CSU auxiliaries, or student-fee-funded organizations.
- Experience supervising accounting teams in a complex, multi-unit environment.
Knowledge, Skills and Abilities- Experience overseeing accounting for multiple operating units or entities and producing consolidated financial statements.
- Strong knowledge of GAAP, nonprofit accounting, and internal controls.
- Experience managing financial audits and regulatory compliance.
- Proficiency with accounting systems (preferably Sage Intacct) and advanced Excel skills.
- Demonstrated experience developing and maintaining organizational procedures or policy documentation.
Core Competencies- Strategic financial thinking
- High ethical standards
- Strong analytical and problem-solving skills
- Exceptional attention to detail
- Effective communication and collaboration
- Ability to manage multiple priorities in a dynamic environment
- Commitment to student-centered service and organizational mission
- Ability to drive towards achieving measurable and challenging goals to support organizational success. Demonstrates the ability to focus on achieving results consistent with the organization's objectives. As a leader, develops goals based on the organization's vision, mission, strategic goals and objectives.
- Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community.
- Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
- Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
- Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
- Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
- Working knowledge, principles and practices of office management/systems within a higher education environment, preferred.
- Advanced use of computers and Microsoft Office Suite Applications including expert-level knowledge of Excel, and strong knowledge of Word, Power Point, Outlook.
Additional Requirements:Work Environment:
- Work is typically performed in an office environment.
Typical Physical and Mental Requirements:
- Sitting and standing for extended periods: The role involves significant computer work and meetings, requiring sustained sitting or standing.
- Walking and climbing stairs: Moving around the campus, attending events, and potentially using stairs or elevators regularly.
- Lifting and carrying moderate weight: This could include lifting and carrying materials for presentations, events, or production activities no more than 25lbs.
- Dexterity and fine motor skills: Operating computer equipment, handling small objects, and performing tasks requiring hand-eye coordination.
- Visual and auditory acuity: Effective communication and interaction in various settings require good vision and hearing.
Special Requirements
- May be required to drive occasionally as needed. Valid driver's license and current auto insurance must be on file at all times and must meet CSURMA driving standards.
