Job Description

Responsible for the preparation, negotiation, and administration of contracts in support of the Generation, Transmission, and other administrative areas for the acquisition of routine and non-routine goods and services, including the administration of the contract bidding process through final contract completion and document closeout. Provide guidance, advice, and assistance, as required, for contract and company personnel in the Supply Chain Services Functional Area. Receive and evaluate proposals. Assures contracts are in final form for Tri-State execution and secure required bonds and insurance certificates.

Note: There is one position available, and this position will be filled at one of four job grade levels: Contract Administrator I, job grade 6; Contract Administrator II, job grade 7; Contractor Administrator III, job grade 8 or Senior Contract Administrator job grade 9. This decision will be based on the qualifications and experience of the selected candidate and Tri-State business needs at the time of hire.

Senior Contract Administrator

Hiring Salary Range: $98,000-$124,000

Contractor Administrator III

Hiring Salary Range: $88,000-$111,000

Contractor Administrator II

Hiring Salary Range: $80,000-$99,000

Contractor Administrator I

Hiring Salary Range: $72,000-$88,000

Actual compensation offer to candidate may vary outside of the posted hiring salary range based upon work experience, education and/or skill level.

Responsibilities

• Provide guidance, as required, for contract personnel in the Supply Chain Services Functional Area.
• Manages the procurement of materials, equipment, construction and overseeing the phases of a project in Generation, Transmission, and other administrative areas for the acquisition.
• Provide contractual advice and assistance to company personnel in developing specifications.
• Conduct the preparation of contract documents for high and low risk acquisition of goods and services across various enterprise categories including but not limited to construction, repair, leases, consulting, and software (i.e., SaaS or other license agreements) contracts.
• Prepare contract documents for the acquisition of requested services to include:
  • Prepare proposed contract terms and conditions, incorporate technical specifications, and produce final bid documents resulting in timely award and execution of the contract.
• Assist in administering the bidder qualification process and establish list of pre-qualified bidders.
• Conduct end to end oversight of sourcing processes to include:
  • Establish bid schedule and evaluation methodology with requesting organizations.
  • Prepare and issue Request for Proposals, Request for Information or Proof of Concepts.
  • Receive and answer bidders' questions.
  • Conduct pre-bid conference and contract negotiations.
  • Prepare and issue addenda to bid documents as necessary.
• Receive and evaluate proposals, to include:
  • Document date and time of receipt.
  • Conduct bid openings.
  • Review proposals for compliance with contract requirements.
  • Lead negotiations on contract changes.
  • Prepare bid tabulation and analysis for final review and execution by Tri-State.
• Assure proposed contract documents are in final form for Tri-State execution and secure required bonds and insurance certificates.
• Store contract proposals and files.
• Assist Tri-State personnel in administering contracts, to include:
  • Review invoices for compliance with contract terms when applicable.
  • Review and explain contract commercial requirements to Tri-State personnel and contractors to ensure contracts are administered effectively.
  • Participate in negotiations on contract changes when applicable.
• Coordinate the preparation and processing of contract change orders and amendments, to include:
  • Review impact of changes on the original contract.
  • Draft and/or review change orders and amendments.
  • Coordinate required approvals and execution of the documents.
  • Notify Tri-State personnel of changes, as required.
• Coordinate and monitor approval of executed contracts and amendments.
• Prepare and process contract closeout documents, to include:
  • Coordinate Tri-State and contractor approval and execution of the documents.
  • Coordinate final payment to contractors.
• Develop and implement contracting procedures to ensure contract documents and contract administration procedures comply with company requirements and accepted procurement policies.
• Exercise sound business judgment and resourcefulness in applying relevant contracting policies, rules and regulations to fit specific transactions and circumstances.
• Maintain compliance with all company policies and procedures and attain knowledge and remain knowledgeable of regulations, laws, standards, and best practices applicable to functional area.
• Because Tri-State has an obligation to provide continuous, reliable electric service to its customers, the ability to work overtime at any time of the day or week is considered an essential function of the job.

OTHER DUTIES AND RESPONSIBILITIES

• Perform other related duties as assigned.

Qualifications

Education and Training

• Bachelor's degree in business administration, Construction Management, Engineering or related area, or equivalent combination of experience and education.

Knowledge, Skills, and Ability:

• Working knowledge of contract law and contract administration.
• Extensive knowledge of contracting techniques and methods.
• Ability to work with detail and with high degree of accuracy.
• General knowledge of government regulations affecting electric utilities.
• Excellent verbal and written communication skills.
• Ability to direct and monitor the work of contract department personnel, as required.
• Ability to maintain effective working relationships, both internal and external.
• Working knowledge of procurement and corporate software.

Experience:

• At least eight (8) years' experience in contract administration or procurement to include specification writing and/or construction management for transmission, generation, telecommunications, or other utility related business. Note: The above requirements describe the experience and education qualifications for the Senior Contract Administrator. Those with less experience will be hired at the I, II or III job grade level.

Other:

• Willingness to travel as required. (Must possess a valid driver's license.)
• Must be able to demonstrate that he/she can perform all essential functions of the position.