NOTICE TO APPLICANT
This position will close at 12:00AM MST on the End Date.

You must ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc.

Only the information provided on this application is evaluated when determining compensation.

Job Description

PURPOSE SUMMARY. Supports the County's contract administration and procurement support functions, including the development, review, execution, and monitoring of contracts. Ensures compliance with applicable laws, regulations, and County policies while supporting departments through contract management, solicitation processes, and performance oversight.

ESSENTIAL DUTIES.

1. Contract Administration

• Oversee the execution and implementation of County contracts and ensure contract documents comply with County management policies and applicable state and federal requirements.
• Review and approve contract documents submitted for County Manager signature, including verification of authorized signatory authority.
• Review and approve contractor and payment request documents requiring County Manager approval.
• Issue and approve complex contracts, task orders, and contract amendments.
• Draft, review, and approve complex contract documents.

2. Contract Compliance and Legal Coordination

• Resolve contract concerns and discrepancies by coordinating with department staff and legal counsel on matters requiring legal review or determination.
• Ensure contract terms, conditions, and supporting documentation meet applicable legal and administrative requirements.
• Monitor contract documentation for consistency, accuracy, and compliance with established policies and procedures.

3. Solicitation and Procurement Support

• Develop and administer Requests for Proposals (RFPs), competitive bids, and other procurement solicitations.
• Participate in contract negotiations, renegotiations, proposal evaluations, and recommendation committees.
• Develop performance and cost measures for contracted services to support departmental objectives and contract oversight.

4. Documentation and Records Management

• Design, maintain, and update standardized contract templates and related procurement documents.
• Maintain contract records within databases and preserve complete and current hard-copy and electronic contract files.
• Manage contract information systems and ensure accessibility of records for internal and external stakeholders.

5. Training and Customer Service

• Design and deliver individual and group training programs to improve compliance, efficiency, and understanding of contract administration requirements.
• Develop scopes of work, specifications, and supporting documents requiring County Manager approval.
• Facilitate process improvements to enhance operational efficiency and customer responsiveness.
• Respond to requests for assistance from internal and external customers.

ADDITIONAL DUTIES. Other duties as assigned.

QUALIFICATIONS.

A. Education. Bachelor's degree from an accredited college or university in business administration, public administration or related field

B. Experience. Two (2) years of experience in contract administration, auditing, or procurement/purchasing.

C. Education/Experience substitution. In accordance with County policy.

D. Licenses/Certifications. N/A

E. Other (e.g., post-offer medical exam, polygraph, background check, driver's license record, etc.). Must pass pre-employment background check. Must pass pre-employment credit check.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:

Knowledge of:

• Contract preparation, implementation and control.
• Contract program administration, execution procedures and policies.
• Program monitoring and evaluation techniques.
• Applicable laws and regulations governing contract administration and procurement.
• Procurement strategies and techniques.
• Performance measurements and strategies related to contracts.

Skill in:

• Organizational management.
• Analysis of statistical data.
• Operating a personal computer and productivity software such as Microsoft Office and flowcharting applications.
• Effective communication.
• Public speaking and establishing effective working relationships.

Ability to:

• Write clear, concise, and accurate reports, correspondence, contract documents, and procurement-related materials.
  Analyze and evaluate contract terms, conditions, and performance requirements.
• Interpret and apply federal, state, and local laws, regulations, policies, and procedures related to procurement and contract administration.
• Research, analyze, and resolve complex contractual and procurement issues.

Compensation Range
$65,457.60 - $106,808.00