Vacancy Name
CIBMTR Project Manager

Vacancy No
VN464

Employment Type
Full Time

Education Level
N/A

Experience Level
1 year

Location
US - Remote

Additional Information

Job Details

General Description:
The CIBMTR Project Manager coordinates and manages all aspects of CIBMTR projects, working in conjunction with the division leadership team to ensure the goals and objectives of each project are met.

The CIBMTR Project Manager defines the abstracting and data management operations for each project, provides training and direct supervision of assigned CIBMTR data managers, as well as coordinates and manages the validation activities for each project to ensure high quality abstraction. This includes monitoring validation scores and corrections as well as providing educational interventions as needed to assist data managers with improving their quality.

Qualifications:

• At least five (5) years of CIBMTR Data Manager experience, required.
• Previous experience performing validation reviews or other work experience relating to Quality Control/Validation required.
• Successful completion of the Registry Partners pre-employment Skills Assessment Exam for assigned specialty area(s), required.
• Proficient in Microsoft Office products, industry related program data management specifications manuals, data abstraction software systems and electronic medical record applications, required.
• Excellent communication, documentation, organization and planning skills, required.
• Strong attention to detail, required.
• Previous experience with CIBMTR/FACT audits, required.
• Bachelor Degree in Health Information Management, Nursing or related field, preferred.
• Exposure to quality improvement concepts and processes, preferred.
• Ability to analyze, interpret and display data, preferred.

Essential Duties/Key Responsibilities/Accountabilities:

• Manages all abstracting and data management operations/project related activities in accordance with applicable regulatory agencies for assigned specialty area(s).
• Ensures all Project Manager/Quality Analyst instruction documents/policies/procedures are followed.
• Ensures successful setup and implementation of new projects including working with each client to define project parameters/project roadmap, project expectations and requirements for the services RP will provide.
• Conducts staff training on data abstraction software (including but not limited to FormsNet) and facility Electronic Medical Record System(s).
• Provides clear expectations, goals and deadlines to project team(s).
• Conducts a re-abstraction of the first/second/third forms (if applicable). Provides timely feedback and consultation as needed to data managers.
• Conducts a weekly re-abstraction of a random sample of forms completed to enforce and ensure data management guidelines are being followed and interpreted accurately.
• Monitors validation compliance and completion for each assigned project and staff member by utilizing internal validation reports.
• Completes weekly case log verification for assigned projects to verify forms and associated documents are 100% complete. If any validation issues are noted during this review, the data manager is notified of pending corrections and corrections are verified.
• Provides ongoing validation guidance and support to other team members who are abstracting, as needed.
• Schedules project team's work assignments/hours to meet the needs of each project with accurate project forecasting.
• Assists the Registry Services Director or Senior Vice President with providing corporate education regarding industry and/or regulatory agency changes/updates as needed.
• Attends and actively participates in weekly meetings.
• Prepares and submits accurate weekly reporting of project activities and tasks.
• Consults industry related Q & A resources as needed for abstracting questions/clarifications as needed.
• Identifies staffing needs based on workload and services being provided to the client, and recognizes additional work opportunities that may be available.
• Monitors project priorities, deadlines and productivity to ensure staff work schedules and project expectations are being met.
• Maintains all project related documentation.
• Provides timely responses to employee and client questions and/or concerns as needed and consults with other management team members when necessary.
• Proactively identifies and analyzes problems (employee and client) to ensure a successful solution. Handles challenging situations (employee and client) tactfully and professionally.
• Fulfills committed work hours to meet the requirements of clients, employees and the company during normal business hours and across standard business days (Monday through Friday, 8:00 am to 5:00 pm in your time zone) and during non-standard hours (evenings, nights, weekends and holidays) as needed. Use of the company-provided phone or Google Voice number when out of office to maintain availability and assist with the expected response time, within four business hours of call, email or request for assistance.
• All other duties as assigned.

The tasks outlined in this job description are not all inclusive but are the core responsibilities of the position. The tasks are subject to change at any given time and employee will be notified by the corporate office, if/when updates and changes are made to the job description.

Work Environment & Physical Demands
The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard, lift 20lbs. or more, pulling and/or pushing, or carrying. Specific vision abilities required by this job include close vision requirements due to computer work. Regular, predictable attendance is required; including quarter-driven hours as business demands dictate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit at a computer terminal for an extended period. Moderate noise (i.e., phone calls, online meetings, computer audio).