This CFO position at Ardmore is both highly strategic and deeply operational. As is common in nonprofit leadership, the role requires hands-on involvement in day-to-day financial and organizational operations while also providing high-level strategic leadership in close partnership with the executive team. We are seeking a hands-on, mission-driven CFO to support our growing organization. This role is deal for a financial leader who thrives in collaborative, nonprofit environments.
Accounting & Financial Operations- Personally oversee and participate in month-end close, including journal entries, reconciliations, and financial statement preparation, while strengthening processes to improve accuracy and efficiency.
- Review and approve AP/AR transactions, payment runs, and general ledger activity, ensuring compliance with internal controls and nonprofit accounting standards.
- Manage daily cash flow, banking activity, and investment accounts while developing strategies to maintain liquidity and support organizational growth.
- Maintain hands-on responsibility for LTSS/DDA billing, revenue recognition, and collections, while evaluating trends to improve reimbursement performance.
- Build practical, repeatable workflows for record retention, contract management, and audit readiness.
Budgeting & Financial Planning- Develop the annual operating and capital budgets line-by-line, working directly with program leaders to align staffing, services, and funding realities.
- Produce clear monthly budget-to-actual analyses, explaining variances and recommending real-time operational adjustments.
- Create cash projections and funding models to guide hiring decisions, program expansion, and risk planning.
- Translate financial data into actionable guidance for non-financial managers to support responsible spending.
Payroll Oversight & HR Partnership- Directly supervise payroll processing, tax filings, and benefit remittances, ensuring staff are paid accurately and on time.
- Partner with HR on wage and hour compliance, compensation practices, and benefit cost management.
- Evaluate payroll processes and implement improvements that reduce errors and manual work.
Compliance, Audit & Controls- Prepare audit schedules and workpapers, serving as the primary day-to-day contact for external auditors.
- Update and enforce internal controls, segregation of duties, and approval processes.
- Oversee Form 990, DDA cost reports, and other regulatory filings, ensuring deadlines are met without last-minute fire drills.
- Monitor insurance, contracts, and risk exposures and recommend practical safeguards.
Leadership & Organizational Strategy- Present financial information to the CEO and Board in plain language that supports informed decision-making.
- Work alongside a small finance team, rolling up sleeves when needed while coaching staff to build capacity.
- Identify cost-saving opportunities and process improvements that balance mission impact with financial discipline.
- Partner with program directors to evaluate new funding opportunities and service changes from both mission and financial perspectives.
Grants & Contracts Partnership- Hands-on oversight of grant and contract budgets, reporting, and compliance
- Preparation of funder reports and audit documentation.
- Cost allocation management aligned with funding rules.
Ideal Candidate• Demonstrated experience as a hands-on CFO or senior financial leader, ideally in a nonprofit or mission-driven organization
• Comfortable operating at both the strategic and operational levels
• Strong collaborator with the ability to work effectively across departments
• Practical, solutions-oriented, and willing to engage directly in execution
• Committed to the mission and values of the organization
EDUCATION AND EXPERIENCE- Bachelor's degree in Accounting, Business Administration, Finance, or a closely related field required; Master's degree strongly preferred
- Certified Public Accountant (CPA) preferred
- Must have a minimum of 10 years of experience in full-cycle accounting or fiscal management; not-for-profit experience strongly preferred
- At least 5 years' experience in accounting or fiscal management in a not-for-profit environment funded by Medicaid or other government source
- At least 5 years' experience managing a team of accounting and/or finance professionals
- Extensive knowledge of the principles, practices and procedures of accounting, finance, budgeting and planning for a not-for-profit agency
- Knowledge of Development Disability Administration funding and billing preferred
- Must be a strategic thinker with the ability to conceptualize and act upon the agency's financial objectives and operationalize these objectives
- Ability to motivate and hold team members accountable
- Demonstrate knowledge of laws, procedures, regulations, and best practices relating to not-for-profit accounting practices and financial reporting
