The Services Coordinator plays a critical role in ensuring seamless collaboration between external vendor providers and internal stakeholders at JLL-managed facilities. This position is responsible for managing vendor visits, coordinating equipment logistics, and maintaining compliance with safety and regulatory standards. By facilitating efficient communication between vendors, end users, and cross-functional teams, this role directly supports operational excellence and contributes to JLL's commitment to delivering superior facility management services
What your day-to-day will look like:
• Escort external vendor providers in a safe and compliant manner to assigned laboratories
• Partner closely with stakeholders including vendors, end users, Planning & Scheduling, and Instrumentation teams to ensure vendor visits are executed as planned
• Collaborate with equipment owners, Planning & Scheduling, and Metrology to ensure timely pick up, shipment, and receipt of instruments
• Ensure timely receipt and review of necessary documents from vendors, including maintenance service reports and quotes
• Communicate with vendors, Procurement, and Finance to address any financial issues
• Document all activities clearly and concisely in a computer maintenance management system such as SAP
• Utilize computer maintenance management system to manage work order queue and collaborate with Instrumentation to review vendor service documents and close work orders
Required Qualifications:
•2 years of experience in similar roles
•High school diploma
•Work order management systems experience/knowledge
Preferred Qualifications:
•Proficiency with computer maintenance management systems (e.g., SAP) or Maximo or Corrigo, Microsoft Suite
•Associate in Instrumentation
• Basic knowledge of cGMP (current Good Manufacturing Practices)
• Experience in pharmaceutical, laboratory, or regulated facility environments
• Familiarity with equipment logistics and vendor management processes
• Motivated to learn and identify gaps for continuous improvement
• Previous experience in facilities management or vendor coordination
Location: 40 Forbes Blvd, South San Francisco, CA 94080
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
79,960.00 – 85,280.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –South San Francisco, CA
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
