Job SummaryVersa Networks is seeking a highly organized and resourceful Business Manager to serve as the operational backbone for our executive team and keep our Santa Clara office running at its best. This is a fully on-site role - five days a week in the office - built for someone who thrives on being the go-to person for organization needs. You'll keep the day-to-day humming: coordinating executive schedules, running all-hands and internal events, setting up meeting rooms, and making sure the team is well-fed and well-supported. The ideal candidate brings a service-first mindset and takes pride in the details.
What You'll Do:Executive & Administrative Support
- Own the day-to-day office environment, ensuring a clean, organized, and welcoming space for employees and visitors
- Manage relationships with building management, vendors, and service providers (cleaning, maintenance, security, etc.)
- Order and maintain office supplies, snacks, beverages, and kitchen essentials; coordinate Friday bagel delivery as a weekly team tradition
- Organize team lunches, catering and logistics for internal events and off-sites
- Set up and reset meeting rooms before and after executive meetings, all-hands, and internal events
- Manage office seating, badge access, mail & courier services, shipping and deliveries
- Coordinate with IT on office technology needs, equipment provisioning, and troubleshooting support for executive and meeting room setups
Executive Support
- Serve as a dedicated personal assistant to the executive team - managing calendars, scheduling executive leadership meetings, board meetings, internal offsites, customer meetings, and anticipating needs across time zones
- Plan and coordinate all-hands meetings, leadership offsites, customer visits, and board-level meetings
- Handle confidential information with the highest level of judgment and integrity
Events & Workplace Experience
- Own the end-to-end logistics for internal events - all-hands, team celebrations, holiday parties, and executive offsites - in close partnership with People Operations.
- Assist with new employee onboarding by preparing workspaces, coordinating with IT for equipment setup, and ensuring a smooth first-day experience.
- Support procurement activities and vendor management as needed.
- Manage logistics for visiting guests, candidates, and external partners, including hospitality and room setup
- Provide occasional off-hours remote support to executives as needed - this role may require availability outside standard business hours.
- Foster a welcoming office environment for employees, customers, partners, and visitors.
- Continuously look for opportunities to improve the office experience, event quality, and executive support processes.
RequirementsWhat You'll Bring:Required Qualifications
- 5-10 years of experience as a personal assistant, executive assistant, office manager, or in a similar operational support role
- Proven experience supporting senior executives (C-suite or VP-level) with calendar management, travel coordination, and meeting logistics
- Strong organizational skills with the ability to juggle multiple priorities in a fast-paced environment
- Hands-on, no-task-too-small, can-do attitude - equally willing to plan a company all-hands or run out for Friday bagels
- Excellent written and verbal communication skills
- Able to work independently & as part of a team
- High degree of discretion and sound judgment when handling confidential or sensitive information
- Proficiency with common productivity and collaboration tools (Google Workspace or Microsoft 365, Slack, Zoom); comfort coordinating with IT teams
- Experience managing vendor relationships and basic budget tracking
Preferred Qualifications
- Experience at a technology company or in a high-growth startup environment
- Familiarity with travel booking platforms
- Experience supporting board meetings or investor relations logistics
Location: Santa Clara, CA
*Applicants must be authorized to work in the US
The pay range for this position at commencement of employment in California, Washington, or New York City is expected in the range of $100,000 to $130,000. A candidate's specific pay within this range will depend on a variety of factors, including job-related skills, training, location, experience, relevant education, certifications, and other business and organizational needs.
BenefitsWhy Versa?At Versa Networks, we believe in taking care of our people - both professionally and personally. We offer a comprehensive benefits package designed to support the well-being, growth, and work-life balance of our employees. When you join our team, you can expect:
- Competitive Salary & Incentives: We offer a competitive compensation package with and pre-IPO equity to reward your hard work and dedication.
- Health & Wellness: Comprehensive medical, dental, and vision insurance plans to ensure you and your family stay healthy and covered.
- Paid Time Off (PTO): Enjoy a generous PTO policy that includes vacation days, sick leave, and paid holidays to recharge and take care of personal matters.
- Flexible Work Environment: We understand the importance of work-life balance. Enjoy the flexibility of remote work, and hybrid option to create the work schedule that works best for you.
- Professional Development: We believe in continuous learning. Access to training, certifications, and educational resources to help you grow in your career and stay ahead of industry trends.
- Employee Recognition: We celebrate achievements both big and small, with regular recognition programs and awards that highlight your contributions to our collective success.
- Collaborative Culture: Be part of a dynamic, inclusive, and supportive team where innovation and collaboration are at the heart of everything we do.
- Parental Leave: Generous parental leave policies to support you during life's important moments.
At Versa Networks, our benefits are designed to help you thrive both inside and outside the office. Join us and experience a rewarding, fulfilling career in a supportive environment that values your health, happiness, and success.
