POSITION SUMMARYContractor shall provide business and administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Management.
ESSENTIAL JOB FUNCTIONSThe contractor shall provide a broad range of services in functional areas that include business operations and workforce management. Work scope includes, but is not limited to, the following:
- Administrative support activities:
- Advises OM leadership on Administrative Management activities.
- Provides administrative support for the OM Director and the OM Office, including: implementation of administrative policies, scheduling and supporting meetings/video conferencing, drafting responses to data calls and other office correspondence, and composing memoranda and letters for signature of office staff and tracking the completion of actions.
- Business support activities:
- Policy analysis and support related to travel, timekeeping, telework, space, and other administrative management programs
- Operational support and analysis involving workforce planning activities such as workforce tracking, staffing plan maintenance, and analysis of DOE info workforce data
- Initiate and track CHRIS non-recruit actions
- Data analysis and tracking of financial expenditure include recruitment and retention incentive programs, awards and recognition programs, supplies and materials, federal travel, and training.
- Analyze office and workforce trends and make recommendations for improved operating efficiency, including developing standard operating procedures and best practices documentation.
- Participate in working groups and complete special project assignments supporting the SC office of management activities.
- Requires knowledge and use of Microsoft Office tools and other DOE administrative systems as required. Scheduling PAMS and BEFAST meetings with OIM staff, contractor employees, and the functional working group
- Scheduling PAMS and BEFAST training and User Acceptance Testing
- Maintaining the PAMS Functional Working Group Leads' calendar
- Completing the necessary paperwork to get contractors' badges
- Requires knowledge and use of Microsoft Office Suite, SharePoint, Skype for Business and Teams, and other DOE administrative systems, e.g., Zoom, as required.
Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.
EDUCATION/TRAINING- Bachelor's Degree from an accredited university in Computer Science, Software Engineering, Business Administration, Management, or another scientific or technical discipline is preferred
- Business Management Professional (BMP) Certification is a plus.
EXPERIENCE- One (1) to three (3) years of experience working on IT projects.
- Strong written and verbal communication abilities with a professional, polished style
- Proficient in computer systems, including Microsoft Office (Word, PowerPoint, Excel, Outlook), database tools, and document control systems
- Highly organized with strong attention to detail
SKILLS/ABILITIES- Competency with Microsoft Office applications
- Ability to work with tight deadlines
- Sound technical knowledge
- Excellent communication and verbal skills
- Experience working as part of a team
- Experience in planning and schedule management
- Excellent organizational management skills
- Experience with multitasking
- Analytical and problem-solving abilities
- Excellent written skills
Aleut offers the following benefits to eligible employees:
- Health insurance
- Dental/Vision insurance
- Paid Time Off
- Short- and Long-Term Disability
- Life insurance
- 401k and match
