Job Description:Portledge School is seeking a dynamic, full-time, 12-month Auxiliary Programs Director to oversee our established after-school programs and to design and launch a new Summer enrichment program. This role combines the day-to-day management of After School Ed Programming and the After 3:30 pm Club with the strategic opportunity to build a Summer program from the ground up - from concept and curriculum to staffing, enrollment, and operations. The Auxiliary Programs Director also oversees our Educational Event rentals and reports directly to the Controller.
Responsibilities:Auxiliary Programs (General Oversight)- Oversee and develop all auxiliary programs - After School Programs, Rentals/Educational Events, and Summer Programming - including scheduling, staffing, and on-site supervision
- Build daily, quarterly, and annual schedules, coordinating with other school events to manage conflicts
- Manage program budgets, billing, and revenue/expense accuracy in collaboration with the Controller and CFO; ensure profitability and sustainability of all programs
- Supervise auxiliary program staff with regular in-person monitoring
- Propose and implement new programs and improvements
- Partner with Communications on marketing materials and PR for auxiliary events
- Ensure compliance with applicable licensing, supervision, and safety regulations
- Serve as the primary point of contact for participating families
After School Programs- Oversee the "After 3:30 pm Club" (Lower School) and "After School Ed Programming" (Chess, Dance, etc.)
- Design daily activity schedules (outdoor play, structured/unstructured play, snacks, homework support) with staff
- Provide supervision coverage as needed
Rentals / Educational Events- Market, plan, and coordinate on-site educational events and rentals - seasonal (e.g., coach/athletic rentals) and one-time (e.g., private clinics)
- Coordinate with the Director of Facilities on maintenance, rentals, and event logistics
Summer Programming- Design and launch a new Summer enrichment program, including concept, themes, and weekly curriculum
- Develop the operating budget, enrollment projections, and pricing with the Controller and CFO
- Build marketing/enrollment strategy with Communications and Admissions
- Establish operating procedures, schedules, and safety/supervision protocols
- Maintain flexible availability through most of the summer to oversee operations
Qualifications:- 3-5 years of experience in auxiliary programs, after-school programming, summer programming, or related program management
- Experience in an educational setting preferred
- Experience managing instructional and care-oriented staff required
- Experience managing budgets, tracking revenue/expenses, and reporting to Controller, CFO or equivalent
- Experience with internal controls and compliance oversight for third-party vendors and contracted service providers
- Excellent interpersonal skills and strong ability to build and maintain relationships with all constituents.
- Comfortable in a fast-paced environment and managing multiple demands/projects.
- Experience and knowledge of Google Suite and Blackbaud
- Flexible schedule with blocked availability for most of the summer
- CPR, First Aid, and NYS Mandated Reporter certification required
Application Notes:Please apply through the link provided on our Careers Page with your resume and cover letter.
Deadline:Position open until filled
Start Date:October 1, 2026
Compensation Range:
$70,000-$120,000 per year
Website:www.portledge.org
