Job Summary:

The Associate, Meetings and Congresses supports the planning, coordination, and execution of Sun Pharma's participation in commercial, medical congresses, industry tradeshows, and corporate meetings. This role partners closely with internal stakeholders and external vendors to deliver compliant, high-quality events that support brand, scientific, and commercial objectives.

Responsibilities:

Event Planning & Execution

• Support the end-to-end planning and execution of commercial, medical congresses, tradeshows, and regional conferences.
• Coordinate logistics including registration, housing, exhibitor services, shipping, on-site services, and staffing support.
• Assist with booth execution, sponsorship fulfillment, and on-site event operations.

Portable Display & Asset Management

• Manage Sun Pharma's portable display inventory stored with an external vendor.
• Coordinate shipment of portable displays and supporting materials to congresses and meetings, ensuring timely delivery and proper handling.
• Oversee return logistics to the storage vendor following events, confirming assets are inspected, restocked, and ready for future use.
• Track inventory levels, asset condition, and storage needs; flag maintenance or replacement issues as needed.

Cross-Functional Coordination

• Collaborate with Brand Marketing, Sales, Medical Affairs, Market Access, Compliance and Corporate Communications to support event objectives.
• Serve as a point of contact for internal teams requiring portable displays or congress assets.
• Support speaker programs, advisory boards and ancillary meetings associated with congresses as needed.

Compliance & Documentation

• Support compliance with Sun Pharma policies and applicable regulatory requirements for all events.
• Assist with documentation, approvals, contract routing and compliance tracking related to tradeshows and congresses.
• Ensure timely completion of post-event reporting and documentation.

Vendor & Budget Support

• Coordinate with external vendors, including exhibit houses, production agencies, logistics providers and storage partners.
• Assist with budget tracking, invoice processing and purchase order management.
• Support cost-control efforts and tracking of spend against forecast.

On-Site Event Support

• Travel to assigned events to support on-site execution and troubleshoot logistics issues.
• Assist with exhibitor booth management, meeting room coordination and internal team support.
• Participate in post-event debriefs and help document learnings and best practices.

Education & Qualifications:

• Bachelor's degree and 3+ years of related experience.
• Prior experience supporting tradeshows, congresses, or corporate events.
• Experience coordinating shipping, storage, or inventory for event materials.
• Experience in a regulated industry (pharmaceuticals, biotech, medical devices, or healthcare preferred).
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with event registration or project management tools.
• Willingness to travel (up to ~15-20%).
• Experience supporting commercial, medical or scientific congresses.
• Familiarity with compliance requirements related to HCP events.
• CMP or progress toward event-related certification a plus.

The presently-anticipated base compensation pay range for this position is $84,50000 to $103,500. Actual base compensation may vary based on a number of factors, including but not limited to geographical location and experience. In addition, this position is part of the Annual Performance Bonus Plan. Employees are eligible to participate in Company employee benefit programs which include medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; and the employee assistance program. Employees also receive various paid time off benefits, including vacation time and sick time.
The compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company, or individual department/team performance, and market factors.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of the incumbent(s).

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