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Under the general direction of the Director, Financial Services, the Associate Director, Purchasing Services is responsible for the provision of effective Purchasing Services related to, but not necessarily limited to: • Development and execution of Humber's Strategic Sourcing Plan aligned to Humber's Strategic Plan and Executive Priorities. ...
• Contract and Vendor Management. • Purchasing Processes and Systems. • Annual Ministry Reporting (including but not limited to: Canadian Free trade Agreement and Canadian, European Union Trade Agreement CETA/CFTA Reporting, Section 28 Reporting as well as Purchasing Attestations, Collaboration with external partners including Ministry of Government and Consumer Services, Group Purchasing Organizations This position may be required to act on behalf of the Director in their absence on items, as required. KEY DUTIES: Strategic Sourcing: • Develop and prepare critical path for the College's strategic sourcing and contract management in consultation with the Department and Faculty Leaders. • Prepare annual trade agreement and purchasing reporting as required by the Ministry. • Provide functional direction to the various academic & non-academic departments in the preparation of contract management & in the application of cost control procedures. • Recommend and implement strategies, practices, policies, and processes for purchasing in consultation with the Director. • Develop the College's multi-year strategic sourcing outlook through the integration of key business drivers and key assumptions to facilitate business and purchasing services. • Integrate analysis of non-financial metrics into financial KPI's. • Support the College's integrated planning and resource allocation exercise by ensuring linkage between purchasing, operating and capital budgets, and strategic plan. • Improve departmental financial performance by analyzing results; comparative analyses; interpreting data; monitoring variances; identifying trends; recommending actions to management (process improvements). • Develop, Prepare and Evaluate internal and external financial trends and provide insightful, high value analysis to leadership to inform budget planning and management (analytics) Manage and provide leadership for the staff and operations of the Purchasing Services. Department: • Maintain a high level of departmental performance through effective recruitment, evaluation, discipline, training, motivation & work assignment of subordinate staff, plus the work assignment & monitoring of all contractors or part-time staff employed in this area. • Research, recommend & implement best practices as approved by Senior Management for continuous improvement to services offered by his/her department. • Prepare departmental budget for operations, as well as long & short-term goals & objectives for same, for recommendation to the Director, Financial Services and Senior management. • Develop and communicate sourcing plans and schedule to ensure coordination and cooperation across the College Contract Management • Responsible for the contract development in coordination with legal to address the requirements and risk mitigation for department and faculty leaders. • Lead the development, implementation and production of expiring contract reports for department and faculty leaders and the Senior Management Team. • Analyze needs & recommend new systems/ reports required to meet the contract management & legal requirements of the College. • Support the development & implementation of new contract management system. • Oversight of development of specialized training sessions & manuals for various user groups. • Work with other College departments to enhance the utilization of existing contracts while mitigating off contract spend Reporting and Special Projects: • Responsible for the College's compliance to BPS Procurement Directive, CETA, CFTA and other trade agreements. • Responsible for leading the strategic sourcing and contract collaboration with the Ministry, colleges, other Broader public Sector BPS Organizations and Group Purchasing Organization GPOs. • Coordinate annual reporting for spend and trade agreement reporting. • Oversight of critical timelines, analysis, reporting and audit requirements. • Analysis and evaluation of the college's new market. Development/partnerships/revenue diversification Provide consultation and support in contract development Performing financial assessment, including but not limited to: collaboration, market analysis, cost benefit analysis. Provide insight and recommendations to support executive decision making. • Participate and provide guidance to the implementation of college strategic partnerships from a purchasing perspective. Participates as a member of the Financial Services & Planning and/or College Management Team: • Advises the Director, Financial Services and/or Senior Management of situations, conditions, fiscal concerns, etc., that could potentially impact College operations or the well being of the college community, in a timely manner. • Provides procurement & operational advice & support to all college management groups relating to the services she/he provides. • Participates in the development, implementation & monitoring of the plans & objectives of the Financial Services & Planning Department • Ensures that appropriate information is widely distributed to staff & that staff feedback is effectively represented to the management team • Develops & fosters positive relations with customers, departmental peers & direct reports. • Participates at the management level & with direct reports to develop a team approach for the delivery of departmental services. • Participates on various committees as assigned. • Acts on behalf of the Director as required in his/her absence EDUCATION Education and Experience: Four year degree in Business Administration/Commerce, along with a minimum of seven years of experience in a similar capacity. The candidate will also have a Certified Supply Chain Management Professional Purchaser (CSCMP) designation. The successful candidate will possess: • Superior verbal and written communication skills; excellent computer skills related to purchasing and administrative software programs - e.g. Banner Systems, MS Office. • excellent knowledge of contract administration and law; superior negotiation skills. • experience collaborating with external parties such as government ministries, shared services, and group purchasing organizations. • demonstrated skill with proven purchasing research methodologies demonstrated superior cust