TITLE: Assistant Vice President of Advancement Services

DEPARTMENT: University Advancement

REPORTS TO: Vice President of University Advancement

POSITION SUMMARY

The Assistant Vice President (AVP) of Advancement Services is a member of the University Advancement (UA) team and reports directly to the Vice President of University Advancement (VPUA). The AVP provides strategic leadership, operational oversight, and technical direction for the University Advancement division's infrastructure. This position oversees gift processing, donor administration and records, data analytics, prospect research, talent management, budget administration, and information technology.

The primary focus of this role is optimizing the institutional ecosystem with Blackbaud's Raiser's Edge NXT to build a metric-driven fundraising operation. The AVP will design, implement, and scale the infrastructure required to launch, execute, and track an upcoming multi-million-dollar comprehensive capital campaign. By enhancing data analytics, predictive reporting, and portfolio moves management, the AVP ensures data integrity, regulatory compliance, and modern technological solutions to drive philanthropic growth.

KEY RESPONSIBILITIES

Capital Campaign & Strategic Leadership

• Campaign Readiness: Design, build, and deploy the reporting frameworks, gift-tracking mechanisms, and counting policies required for the upcoming comprehensive capital campaign.
• Infrastructure Management: Direct daily operations of advancement services, data governance, and administrative functions
• Fiscal Oversight: In collaboration with VPUA, manage the department's operating budget, resource allocation, and financial reporting.

Raiser's Edge NXT Optimization & Advancement Analytics

• System Ownership: Serve as the strategic owner for Blackbaud's Raiser's Edge NXT, maximizing database utility, custom attributes, integrations, and user permissions.
• Enhance Reporting: Architect advanced dashboards, business intelligence tools, and predictive models to deliver real-time insights on campaign progress, pipeline health, and departmental key performance indicators.
• Data Integrity: Oversee accurate processing, automated receipting, and complex date clean-up projects to guarantee date precision across the NXT platform.
• Vendor and IT Collaboration: Partner with campus IT and Blackbaud support to manage software updates, third-party integrations, and automated data feeds.

Prospect Development & Moves Management

• Moves Management Framework: Design, enforce, and audit a rigorous, metrics-driven moves management system with Raiser's Edge NXT to track donor pipelines from discovery to stewardship.
• Portfolio Management: Partner with fundraising leadership to conduct regular portfolio reviews, evaluating fundraiser activity metrics, relationship progression, and solicitation cycles.
• Prospect Research: Guide data mining and wealth screening initiatives to identify new leadership and principal gifts prospects for the campaign pipeline.

Compliance & Governance

• Regulatory Alignment: Ensure strict compliance with IRS regulations, CASE guidelines, FASB standards, and data privacy laws.
• Policy Development: Establish internal operational workflows, gift acceptance policies, and data-sharing agreements aligned with university policy.

Team Leadership & Direct Reports

• Provide direct supervision and mentorship to direct reports; oversee their management of gift accounting, donor stewardship and records, database hygiene, and daily administrative workflows.

Additional Duties

Undertaking other duties and responsibilities as assigned and appropriate, recognizing the University Advancement is an integrated office requiring occasional participation in assignments that do not fall under this specific job description

QUALIFICATIONS

Required Education & Experience

• Education: Bachelor's degree in business administration, information systems, non-profit management, or a related field.
• Experience: Minimum of 7-10 years of progressive leadership experience in advancement services, non-profit operations, or higher education administration.
• Management History: Minimum of 7-10 years of direct supervisory experience managing professional-level staff, specifically leading technical or analytical roles.
• Software Expertise: Advanced, hands-on administration experience with Blackbaud's Raiser's Edge NXT, including building custom dashboards and managing global changes.
• Campaign History: Proven track record of designing infrastructure for comprehensive fundraising campaigns exceeding $50M+.

Preferred Education & Experience

• Advanced Degree: Master's degree or relevant professional certifications (e.g., CFRE).
• Analytics Tools: Experience integrating Raiser's Edge NXT data with advanced visualization tools (e.g., Tableau, Power BI, Cognos).

Knowledge, Skills, and Abilities

• Expert knowledge of fundraising mechanics, donor stewardship, and IRS charitable contribution rules.
• Deep understanding of moves management theories and how to operationalize them within database workflows.
• Exceptional leadership skills with a proven ability to manage, mentor, and align diverse professional teams.
• Strong communication skills to translate complex technical metrics for non-technical stakeholders.

Physical Demands

• Ability to spend long durations of the workday sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Salary and FLSA Status

• Salary: $110,000-$115,000 per year
• FLSA Status: Exempt - Full-time

BENEFITS

• Comprehensive health, dental, and vision insurance
• Retirement plan with employer matching
• Professional development opportunities
• Tuition remission for employees and their dependents

Employment at Dominican University is contingent upon the successful completion of background investigation.